The regular meeting of the Port of the Islands Community Improvement District Board of Supervisors was held on Friday, April 21, 2023, at 9:30 a.m. at the Orchid Cove Clubhouse, 25005 Peacock Lane, Naples, Florida. 

SUPERVISORS PRESENT

Steve McNamee, Chairman 

Russell Kish, Supervisor 

Kevin Baird, Supervisor 

ALSO PRESENT 

Neil Dorrill, District Manager via Speakerphone 

ROLL CALL 

A quorum of the Board was present. The meeting was convened at 9:30 a.m. 

DISCUSSION 

Chairman McNamee indicated that District staff and Supervisor Truckey had received a request to appear at a FEMA meeting also at 9:30 a.m. and as a result, today’s meeting was going to be continued until Tuesday at 9:30 a.m. 

ADJOURNMENT 

As a result, on a MOTION and a second the meeting was recessed to be reconvened on Tuesday, April 25th. 

Regular Meeting of the Board of Supervisors April 25, 2023 

The regular meeting of the Port of the Islands Community Improvement District Board of Supervisors was held on Friday, April 25, 2023, at 9:30 a.m. at the Orchid Cove Clubhouse, 25005 Peacock Lane, Naples, Florida. 

SUPERVISORS PRESENT 

Steve McNamee, Chairman 

Dan Truckey, Vice Chairman 

Russell Kish, Supervisor 

Kevin Baird, Supervisor 

Anna-Lise Hansen, Supervisor 

ALSO PRESENT 

Neil Dorrill, Manager, Dorrill Management Group 

Kevin Carter, Manager, Dorrill Management Group 

David Schmidt, District Engineer 

Alana Faircloth, Florida Utility Solutions 

PLEDGE OF ALLEGIANCE 

The pledge of allegiance was recited in unison. 

ROLL CALL/APPROVAL OF AGENDA 

All the board members were present. The meeting was reconvened at 9:00 a.m. The notice and affidavit are on file with the district office at 5672 Strand Court, Naples, FL 34110. 

PUBLIC COMMENT 

No public comment was received at this time. 

APPROVAL OF FEBRUARY AND MARCH 2023 MINUTES 

On a MOTION and a second the minutes were approved. 

MANAGER’S REPORT 

A. Utility Billing 

Muni Billing out of North Carolina was selected as the new billing company. They have a very decent rate that is equal to or less than the previous utility billing rate. They are currently in the implementation phase which is about 60 days from completion. Will look at putting a notice on the website informing the residents that the next utility bill won’t be available until implementation is complete. It will be about four more months before receipt of the next utility bill can be expected. An amendment needs to be added to the management contract that adds a 90-day severance clause in the event Muni Billing’s services are terminated. This amendment will state that upon termination of this agreement, Muni Billing is entitled to payment for work and services authorized by the client and performed by DMG or his contractor prior to termination of the current term, or three months, whatever is greater. They will be signing a three-year contract with Muni with two one-year options, at the district’s discretion. On a MOTION by Ms. Hansen and a second the management contract amendment is approved as outlined. 

B. FEMA Update 

Working with Mr. Truckey to apply for FEMA grants. The first phase of the process has been completed. The first phase was to submit a list of all damages accrued from the hurricane. The entire grant process is a long one. The entire process usually takes about a year, and it is moving along. We also have a concurrent path for a grant with Collier County through their local mitigation strategy. The district has to join their work group in order to be qualified. Had a good meeting with Collier County and got through the first phase. Need to have a resolution drafted to join their group. The resolution has been put together by Tony Pires. If there are no questions now is the appropriate time to make a motion to accept the resolution as written and sign it. No cost to submit it. There is also an option to become a voting member on the discussions of the county grants. Interested in becoming a voting member, will follow up to see what the process entails. On a MOTION and a second accept and approve the signing of the resolution as written. 

Seeking a total of $4.3 million in grants. Scores in the MLS grant are very high and look promising. It is a slow process to get the monies but will surely help to get water and sewer up to date. The water line needs to be replaced. It is an old asbestos pipe that appears to be leaking. On a MOTION and a second the board approves that the 

Engineer move forward with research on pipe and FEMA related repairs for water line. 

C. Upcoming Meeting with USACOE, SWFMD, and Collier County 

There is an ongoing discussion taking place with the Army Corps of Engineers concerning the Everglades restoration project. Working with them and SW Florida Water Management to resolve some issues in the well field that have arisen due to the restoration project. At this point the board doesn’t know if the resolution will be totally funded or partially funded. 

D. Assessment Methodology Review 

Discussion to reopen assessment methodology for the Community, more specifically as it pertains to the gun club based on some perceived traffic generation characteristics. Have touched base with economist Russ Weir. He performed the most recent update to the evaluation. Scheduling this work for early fall. A tentative budget will be presented at the next meeting. Budget will be formally approved at a public hearing in about July. Will need to do a thorough methodology review after that is put in place. Debra Jan asked if going to do a reassessment, are you going to put in some type of traffic collars? Shouldn’t we be looking at wintertime to get a proper assessment during the busy time? The board informed her that the district is not trying to rush it through before the next budget is approved. 

E. Zoom 

Is there a continued interest in having the board meetings taped or zoomed? Aside from the City of Naples and the Board of County Commissioners, there are no other CDDs in the market that are taping or zooming their meetings. Discussion of doing so may be back on the agenda as early as next month. Tim from Sunset Kay feels it shouldn’t be a huge question over taping or not taping the meetings. Think it would be a good idea to make sure everyone who wants to has a chance to participate in the meetings. The board will work on the logistics of that and discuss it further at the May meeting. 

FINANCIALS 

These are the financials through the end of February. They were prepared as a result of info received from the former management company and the last payables cycle that we were responsible for. There are a couple highlights. At the end of February the district has $4.5 million in cash. The operating account for the general fund had $3.278