Port of the Islands
Community Improvement District

Florida Utility Solutions Cover sheet

Wastewater Plant received and treated 3.1 million gallons in February

Water Plant produced and distributed 2.6 million gallons in February

Reuse distributed 6.9 million gallons in February

Florida Utility Solutions, 15275 Collier Boulevard, Suite 201-268, Naples, Florida 34119, 239-4354-0951 on the web at WWW.Floridautilitysolutions.com

Utility Monthly Update 2020

WTP Water Treatment Plant

• Water plant is operating as designed
• SCADA is ongoing system needs updated

WWTP Waste Water Treatment Plant

• Daily process control is producing acceptable effluent
• Sand was replaced in filter
• MBR work is waiting on evaluation from Parkson and Hole Montes

Fire Station Pumps

• All OK

Lift Stations

• All lift stations are functioning properly

Reuse

• All OK
• Leak at plant has been repaired

Distribution

• Received several requests for meter research, meter replacements, one request for a new meter, as well as shut-offs and turn-ons
• All fire hydrants were painted at no charge to POI
• Meters were read the week of December 9, 2019

Port of the Islands Annual Water Flow

Image description: graph of drinking water monthly flow averages from March 2019 through February 2020, with a high of 87,000 gallons in February 2020 and a low of 45,000 gallons in June 2019.

No Supporting Documents

i. Senate Bill 1466 Proposed Changes:

Summary:

CS/SB 1466 excludes certain acts or omissions by board members or employees of special districts or community development districts from being considered abuse of public position under Article II, section 8(h)(2) of the Florida Constitution if such acts or omissions are authorized under specific provisions of the Florida Code of Ethics.

CS/SB 1466 alters current required reporting of information on a special district’s official website. Specifically, the bill allows a special district to satisfy the required posting of its most recent final, complete audit report on its own website by providing a link to this report maintained on the Auditor General’s website. In addition, the bill removes the requirement for online posting of a special district’s public facilities report and any of a special district’s meeting or workshop materials. Required postings of a special district meeting or workshop, and the agendas of such events, remain.

ii. Website Management Agreement

WEBSITE MANAGEMENT AGREEMENT

This Website Management Agreement (hereinafter “Agreement”) is entered into this __ day of March 2020 by and between Premier District Management LLC, a Florida limited liability company (hereinafter, “Manager”) and the ______________________________ Community Development District (hereinafter, the “District”).

WHEREAS the District is required by Florida Statutes, Chapters 189 and 282 to create and maintain a website for posting public information that is assessible to all persons, including persons who are disabled; and

WHEREAS Manager has the ability to create such website and manage it so as to be compliant with Florida Statutes, Chapters 189 and 282; and

WHEREAS the District needs such website meet ADA guidelines, and Manager can create and manage a new website that will utilize formatting compatible with screen-readers and other assistive technologies;

WHEREAS the Parties have entered into a Management Services Agreement (on or about the ____ day of ____________, 20__ (hereinafter, “Management Services Agreement”).

NOW THEREFORE, IT IS HEREBY UNDERSTOOD AND AGREED:

1. Terms: Manager will create, manage and maintain on behalf of the District a website that will comply with Florida Statutes, Chapters 189 and 282, as set forth unless or until the Management Services Agreement is terminated by either party or by its terms.

• Ownership: The domain name and the contents therein shall remain the property of the District.

The intellectual property and components used for creating the website and content thereon, as well as for uploading, downloading and updating the website shall remain the property of the Manager.

• Termination: This Agreement shall terminate at the same time and under the same conditions as the Management Services Agreement. Upon termination of this Agreement, Manager shall provide the District, or its designee, all domain names, authorizations, usernames, passwords, and documents in a standard business format such as PDF, text documents, and image files. Manager and its contractors use proprietary and/or licensed software to provide the website to the District, and Manager will coordinate with the District as to the transfer of documents without transfer of the proprietary software or website functionality, i.e. the Website and its code, which remain the property of the Manager.

Except for the content belonging to the District, the websites as created by Manager and its contractors belong to Manager, and all such websites (including all copies thereof) are subject to copyright, trademark, patent, and other intellectual property laws of the United States and foreign countries. Manager grants the District an unrestricted license in the website for the duration of the Management Services Agreement. Cancellation or termination of your Agreement by either party or for any reason terminates your license to the website thereafter. You agree to prevent any unauthorized copying of the website. Unless otherwise specifically provided in this Agreement, no right or license under any copyright, trademark, patent, or other intellectual property right or license is granted by this Agreement.

• Intellectual Property: Manager shall retain all right, title, and interest in and to all contractor materials which shall include but not be limited to: (i) all patents, trademarks, service marks, copyrights, and other intellectual property or proprietary rights of Manager used in or otherwise associated with the services and other materials provided to the District; and (ii) all trade secrets, technical specifications  and  data  to  the  extent  they  are  intellectual  property,  and  inventions  which  are authored,  conceived,  devised,  developed,  reduced  to  practice,  or  otherwise  performed  by Manager or its sub-contractors, which arise out of Manager’s performance of the Services, none of which shall be deemed  a  “work  made  for  hire”  under  the  Copyright  Act  of  1976  (collectively,  “Contractor Materials”). Nothing contained herein shall be construed to restrict, impair, transfer, license, convey, or otherwise alter or deprive Manager of any of its intellectual property and proprietary interests associated therewith. Subject to the foregoing, Manager grants to the District a non- exclusive, non-transferable worldwide perpetual limited right and license to access and use the Website and its materials  in  connection  with  the  ordinary  and  intended  use  by  the  District,   including  viewing,  downloading  and  printing  the  Website Materials  for  the  District’s  use,  and  without  removing  Manager’s  copyright, trademark or other intellectual property ownership notices so long as this Agreement shall remain in effect.

The websites created by Manager and its contractors are built on and integrated with the hosting platform, and any attempt to migrate or otherwise transfer any such website to another hosting provider is a violation of this Agreement.

• District Materials: Publicity and Trademarks: The District shall own the domain name, all e-mail addresses, and all website documents and e-mail content under all circumstances.   In the event of termination of this Agreement for any reason, Manager will take all steps reasonably necessary for the District to transfer, or otherwise allow the District to retain the domain name and e-mail addresses. 

The District grants Manager an unrestricted license (i) to use District content for the purpose of including in your website, and (ii) to display screenshots of website in marketing materials.

• Complete Agreement: This Agreement shall serve as a supplement to the Management Services Agreement, and together shall represent the full and complete agreement between Manager and the District.

• Counterparts: This Agreement may be executed in several counterparts (including by means of facsimile or electronically transmitted signature pages), each of which shall be deemed an original but all of which shall constitute one and the same instrument.

• Headings: The headings of the sections, subsections, paragraphs, and subparagraphs hereof are provided merely for convenience of reference only, and shall not be construed as defining or limiting in any way the scope or intent of the provisions of this Agreement.

• Waiver: Any waiver by Manager or the District of any breach or threatened breach hereunder shall not constitute a waiver of any provision of this Agreement or of any subsequent breach or threatened breach of the same or different kind.

1. Severability: Wherever possible, each provision of this Agreement shall be interpreted so as to be effective and valid to the maximum extent possible under applicable law.  If any one or more of the provisions contained in this Agreement is for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement will be construed as if the invalid, illegal or unenforceable provision was never contained herein.

IN WITNESS WHEREOF, Manager and the District have executed this Website Management Agreement on the Effective Date.

PREMIER DISTRICT MANAGEMENT, LLC 

Signature:  _____________________________                                            

By: ______________________________________

Date:  __________________________________

 ___________________________________ DISCTRICT

Signature: ______________________________  

By: _____________________________________   

Date: ___________________________________                                                 

Port of the Islands Community Improvement District

Community Field Services – Field Management Report

Site Inspection on February 27, 2020

1. Lake Management:

a. Lake Maintenance: The retention ponds remain in moderate condition this month. Shoreline grasses are dying off, water levels are average for this time of year, no submerged weeds present and no concerns with algae. Turbidity (cloudiness / murkiness) remains high throughout all the ponds. Additional pond management details are below.

b. Littoral Plants:

1. No concerns observed this month. EarthGuard will be planting 300 additional littorals in the 3 retention ponds as soon as we near the rainy season. There will be a mixture of pickerel weed, yellow canna, arrowhead and Eleocharis being planted.

c. Shoreline Weeds:

1. No concerns observed this month. A very small presence of torpedo grass was observed on the second retention pond along Cays Drive.

d. Submerged Weeds: No concerns observed this month.

e. Algae: No concerns observed this month.

f. Fish: No concerns observed this month.

g. Trash: Minimal trash observed along the first retention pond along Cays Drive.

h. Shoreline Landscaping: The cord grass on the north end of retention pond #2 has recently been pruned.

i. Lake Bank Erosion: No concerns observed this month.

2. Roadways:

a. Asphalt: No new concerns were observed this month.

b. Potholes: The potholes on Union Road east of the old hotel remain present.

c. Curbing / Storm Water Gutters: No new concerns observed this month.

d. Street Signage:

1. All the signs that were damaged on October 19th, 2019 in Orchid Cove have been repaired / replaced by Lykins Signtek. The new stop sign is slightly leaning and needs to be straightened. We’ll add additional concrete around it to weigh it down.
2. One of the “No Parking” signs on Newport Drive was found on the ground during this inspection. We went ahead and mounted it back onto its post.
3. At the water plant there is a room full of old roadway signs & posts that the Board may want us to sort through and keep all signs and posts that aren’t damaged and dispose all the rest. The signs and posts take up about 80% of the room.

e. Roadway Landscaping:

1. No concerns with the new mulch.
2. The new landscaping within the Cays Drive medians is still looking alive and well.

f. Roadway Lighting: No new concerns were observed this month.

3. Sidewalks: No new concerns observed this month.

4. Storm Drainage System:

a. Catch Basins:

1. 100% of the structures along Cays Drive and about 60% of the structures along Newport Drive have been pressure cleaned. We’ll be returning next month to finish the remaining structures.
2. The catch basin across the street from the new home being built at 157 Cays Drive has additional debris in it this month. The basin will be cleaned out by our maintenance technician. All other basins were debris free.

b. Water Control Structures (WCS): All structures are currently clear of debris.

1. Sunset Cay: No concerns present.
2. Venus Cay: No concerns present.
3. Windward Cay: Vegetation needs to be cut back.
4. Wilderness Cay: Vegetation needs to be cut back.
5. Water Plant: No concerns present.
6. Retention Ponds: No concerns present.

c. Flumes: Minimal debris (dead oak leaves) was observed in front of the roadway flumes this month.

d. Culverts:

1. Florida Utility Solutions still hasn’t flushed out the 2 culverts in front of 194-242 Newport Drive, the 1 in front of 170 Newport Drive & the 1 at the entrance to Sunrise Cay yet.
2. We found a washout beginning to form on the corner of the large culvert inlet (east side) that runs across Newport Drive next to 119 Newport Drive. The hole is approximately 6 to 8 inches deep and will be filled in by our maintenance technician.

e. Drain Pipes: No concerns observed this month.

f. Drainage Swales / Banks: This month we were asked to look at all the empty lots to identify any invasive species growing on them. Below is the list of exotic plants we observed.

Lot 87
179 Sunset Cay
Brazilian Pepper
Lot 84
167 Sunset Cay
Brazilian Pepper
Lot 83
163 Sunset Cay
Brazilian Pepper
Lot 81
166 Sunset Cay
Brazilian Pepper
Lot 80
170 Sunset Cay
Brazilian Pepper – Cut and Piled on Drainage Swale
Lot 79
174 Sunset Cay
Brazilian Pepper
Lot 78
178 Sunset Cay
Brazilian Pepper
Lot 75
190 Sunset Cay
Brazilian Pepper
Lot 68
165 Venus Cay
Brazilian Pepper
Lot 66
157 Venus Cay
Brazilian Pepper
Lot 65
153 Venus Cay
Brazilian Pepper & Earleaf Acacia
Lot 64
149 Venus Cay
Brazilian Pepper & Earleaf Acacia
Lot 63
148 Venus Cay
Brazilian Pepper
Lot 56
176 Venus Cay
Brazilian Pepper
Lot 49
151 Windward Cay
Brazilian Pepper
Lot 33
149 Wilderness Cay
Brazilian Pepper & Earleaf Acacia
Lot 32
145 Wilderness Cay
Brazilian Pepper
Lot 31
141 Wilderness Cay
Brazilian Pepper
Lot 20
140 Wilderness Cay
Brazilian Pepper
Lot 19
144 Wilderness Cay
Brazilian Pepper

g. Dry Detention Ponds: The detention ponds have dried out and Soto is now mowing these areas. We were also able to locate one of the inter-connect basin inlets on the south end of the water plant. The structure was covered with about an inch thick of old vegetation. We went ahead and cleared it off during this visit.

5. Front Entrance Monuments: The following issues were observed this month.

a. Main Monument:

1. Structure needs to be pressure washed.
2. One light fixture for the main monument next to the flagpole on Newport Drive remains out.

b. Side Monuments: Both monuments need to be pressure washed as they have cobwebs and green algae on them.

c. Landscape Lights: All timers were adjusted this month as each location was off by 30 to 45 minutes.

d. Flagpole: No concerns this month.

e. Landscaping:

1. Several shrubs in front of the Newport Drive side monuments need to be replaced.

f. 41 Median:

1. Several crape myrtles within the median (west of Newport Drive entrance) have several large dead branches. These trees have been flagged with pink survey tape so that Soto can evaluate them and determine if they should be removed or not.
2. Multiple fakahatchee grass and/or cordgrass near the entrance to Newport Drive should be replaced.
3. The plants that were damaged by a vehicle several months ago still need to be replaced by Soto. Their location is within the red box on the aerial below.
4. There are two irrigation risers also in the area where the vehicle drove through the median that still needs to be straightened / repaired. They have been tagged with pink survey tape and are shown on the aerial below as yellow circles.

g. Cays Drive Entrance: Minimal new weed growth observed.

h. Union Road Entrance: No concerns observed this month.

6. Irrigation System:

a. No new concerns observed this month.

b. Irrigation wires remain exposed in the Newport Drive median next to where Soto transplanted the agave plant. If the wires are active, they should be buried.

7. Mosquito Spraying:

No updates or concerns have been provided to us to report this month.

8. Residential Complaints / Concerns:

a. 1/20/20: Drainage Issue Update at 120 Wilderness Cay. We inspected the gutter again during this inspection and observed standing water in the existing gutter away from the replaced gutter which indicates to us that there’s a low spot within the existing gutter. We’ll be obtaining an estimate from another concrete company to replace approximately 30 feet of old gutter.

9. Airplane Club – CID Land:

No concerns observed this month. The area was clean during this inspection.

10. Non-CID Issues Observed:

No concerns observed this month.

11. Fish/Wildlife Observations:

12. CID Project Updates:

No projects to currently update the Board on.

13. Water Treatment Plant:

a. Fire Hydrants: No concerns observed this month.

b. Meter Boxes / Valves: A meter box at 333 Newport Drive is right on the edge of the road which might be contributing the asphalt cracking around it. This section of the road will eventually need to get repaired but before that occurs, the Board may want to have the meter moved further away from the road.

c. Missing Valve Box Covers at: None

d. Wells: No new concerns observed this month.

e. Boil Water Notices: No notices issued this month.

f. Line Breaks / System Concerns: No new concerns observed this month.

14. Soto’s Approved Proposals:

Below is a list of approved work orders for Soto that we’re monitoring. Completed tasks are removed from the list on the following month.

Estimate	Approved Date	Description	Status	Amount
3407	1/20/2019	129 Newport Drive Median – reroute water line for better coverage, lack of water caused by roots pinching the line.	In Progress	$728.47

15. Maintenance Follow-Up Actions:

Completed tasks are removed from the list on the following month.

POI RECOMMENDED MAINTENANCE TASKS: UPDATED 2/28/20	Reported	Vendor	Status
Pressure clean the catch basins and culverts along Newport & Cays Drive. Pressure washout front monument & old flag poles.	1/30/2019	CFS	Task 60% Completed
Replace the missing fire hydrant reflector on Newport Drive just north of the Evening Star Cay entrance.	12/31/2019	CFS	Task Completed
Cut back any vegetation that is encroaching onto the Cays Drive sidewalk.	12/31/2019	CFS	Task Completed
Remove the concrete pieces from the roadway catch basin across from 157 Cays Drive. (New house being built)	12/31/2019	CFS	Pending
Clean out the culvert in front of the entrance to 142 Newport Drive	12/31/2019	CFS	Pending
Cut back the vegetation around the WCS structure outlet on Retention Pond #1.	1/29/2020	CFS	Pending
Remove the leaning oak tree along Union Road adjacent to the water plant.	1/29/2020	CFS	Pending
Straightened stop sign on Swan Way and add additional concrete around the post.	2/27/2020	CFS	Pending
Fill in the washout with dirt on the corner of the large culvert next to 119 Newport Drive	2/27/2020	CFS	Pending

No Supporting Documents

B. 120 Wilderness Cay Concrete Gutter Repairs Proposals

• Conidaris Builders Estimate #1569 – 3/10/2020 – $4,450
• Community Field Services Change Order #203858 – 2/5/2020 – $2,250

No Supporting Documents