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Date Distributed: March 13, 2020

Port of the Islands
Community Improvement District

March 20, 2020
Board of Supervisors Meeting
Agenda Packet

Premier District Management

PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT

March 13, 2020
Board of Supervisors
Port of the Islands
Community Improvement District

Dear Supervisors,

The regular meeting of the Port of The Islands Community Improvement District Board of Supervisors will be held on March 20, 2020 at 9 AM at the Orchid Cove Clubhouse on 25005 Peacock Lane in Naples, FL 34114. The Agenda is included in Section 2 and a few points of interest are as follows:

  • Enclosed are the regular meeting minutes from February 21, 2020, the Utility Operations Report for March, the web financials for February, and the web field report for March
  • The District Manager will present a Draft of the FY 2021 Budget
  • The District Manager will discuss the website, possible changes to the laws governing Board meetings, and present a Website Management Agreement
  • The Attorney will provide updates and a request for legal counsel fee increase
  • There are proposals for concrete repairs for Board consideration

Any supporting documents not enclosed can be distributed upon request. The next meeting is scheduled for April 17, 2020. If there are any questions or requests prior to the meeting, feel free to contact me.

Respectfully,

Signature: Calvin Teague, District Manager

Calvin Teague
District Manager

Port of the Islands

Community Improvement District
Meeting Agenda

March 20, 2020 at 9:00 AM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. Meeting Minutes
    1. Draft Meeting Minutes for February 21, 2020
  5. Utility Operations
    1. Report for February
  6. Landscape Maintenance
    1. March Notes
  7. District Manager Report
    1. FEMA Reimbursement
    2. Estoppel
    3. FY 2021 Draft Budget Presentation
    4. Website Update
      1. Senate Bill 1466 Proposed Changes
      2. Website Management Agreement
    5. ERC Summary
  8. Financial Report
    1. Report for February 2020
  9. Field Manager Report
    1. Field Report for March
    2. Other Follow-up Items
  10. Engineer Report
    1. SFWMD 5-Year Renewal Update
    2. Dock Water Service Update
  11. Attorney Report
    1. Parcel 13 Water Frontage
    2. Orchid Cove Irrigation Billing Agreement
    3. Amendment to Engagement of Counsel
  12. Old Business
    1. Lake Maintenance Littoral Planting Update
    2. 120 Wilderness Cay Concrete Gutter Repairs Proposals
  13. New Business
  14. Supervisors Request and/or Comments
  15. Audience Comments
  16. Adjournment – Next Meeting Friday, April 17, 2020 at 9 AM

4. Meeting Minutes

February 21, 2020

Port of the Islands
Community Improvement District

The meeting of the Port of the Islands Community Improvement District was held on Friday, February 21, 2020 at 9 a.m. at the Orchid Cove Community Center on 25005 Peacock Lane in Naples, Florida 34114.

Present and constituting a quorum were:
Tony Davis – Chair
Russell Kish – Vice Chair
Teri O’Connell – Assistant Secretary
Kathryn Kehlmeier – Assistant Secretary

Not Present:
Norine Dillon – Assistant Secretary

Also present were:
Cal Teague – District Manager
Daniel Cox – Attorney
Erik Mead – Engineer, Hole Montes
Robert Soto – Soto Lawn
Mitch Gilbert – FL Utility Solutions

The following is a summary of the discussion and actions taken at the Port of the Islands Community Improvement District (CID) Board of Supervisors meeting.

FIRST ORDER OF BUSINESS Call to Order and Roll Call

The meeting was called to order and the District Manager called roll. All Board members were present, except Supervisor Dillon. Also present were Attorney Daniel Cox, Engineer Erik Mead from Hole Montes, Robert Soto from Soto’s Lawn Service and Mitch Gilbert from Florida Utility Solutions.

SECOND ORDER OF BUSINESS Approval of the Agenda

The Agenda was approved as presented with a fire department presentation during audience comments.

On MOTION by Chair Davis, seconded by Supervisor Kehlmeier, with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

Fire Chief Kingman Schuldt made a presentation to the Board. The Ochopee Fire Control District which includes POI will become a part of the Greater Naples Fire District. The millage will be reduced from 4.5 to 4.0 and be included in a 10 year plan in a bill to the State Legislature to annex the District into the Naples Fire District. If successful, the rate would be further reduced to 3.75 with a goal to reduce it to the 1.5 that the rest of the Naples area is paying.

FOURTH ORDER OF BUSINESS Draft Meeting Minutes

A. Draft Meeting Minutes from January 17, 2020

The Meeting Minutes were approved as presented.

On MOTION by Supervisor O’Connell, seconded by Chair Davis, with all in favor, the Meeting Minutes for January 17, 2020 are approved as presented.

FIFTH ORDER OF BUSINESS Utility Operations

A. Report for January

Mitch Gilbert was present at the meeting to give his report as follows:

  • There was discussion on the lack of a shut off valve for the system near the dry retention basin. Mitch installed a valve to shut water off but needs to analyze the system for a more permanent solution.
  • No specific action was authorized.

SIXTH ORDER OF BUSINESS Landscape Maintenance

A. January Notes

Robert Soto was present at the meeting to give his report as follows:

  • The Newport Drive irrigation main that was pinched has been repaired and will be turned on Monday, February 24.
  • Exposed wires that were near the irrigation wires on Newport Drive were repaired by Sunrise Cay by burying them.
  • Mulch has been completed.
  • A proposal from his electrician for the light that is out on the main sign is pending.
  • Now that the irrigation leak has been completed, the dry retention basin by the water plant will be mowed and cleaned in the next week.
  • The cord grass on Cays Drive has been trimmed.
  • He is working on the Field Manager’s maintenance deficiencies he identified in the February report.
  • An amendment to his contract that will include quarterly mowing of the dry retention basin will be submitted.
  • All of the vacant lots had exotic vegetation on them and the Field Manager will identify them in his next inspection so letters can be sent to homeowners.

SEVENTH ORDER OF BUSINESS District Manger Report

A. FEMA Reimbursement

Four of the five projects submitted have been obligated by FEMA. The District Manager will submit an invoice for administrative costs.

B. FY2021 Budget Discussion

The Budget is being developed with no specific needs identified except for remote read water meters. A proposal was presented for a total change-out. This will be considered during the budget development.

C. Other Follow-Up Items

  • An agreement was discussed to protect Premier District Management’s intellectual rights for the technology they funded developing the new website. They will prepare one for the next meeting.
  • The District Manager requested an amendment for the current contract to remove the mosquito spraying costs so it can be provided by an outside vendor. In addition, costs within the contract were adjusted to increase utility billing from $20,000 to $25,000 by lowering other components within the contract to fund this adjustment. There is no increase in the fees paid by the District and an $11,500 adjustment will be realized in the current contract. This request was approved and the Attorney and District Manager are authorized to prepare the amendment for the Chair’s signature.

On MOTION by Supervisor Kehlmeier, seconded by Chair Davis, with all in favor, the contract will be amended to reduce mosquito services by $11,500 in addition to internal adjustments by transferring $600 from Field Services to Administration for IT expenses. In addition, $5,000 were redirected from Field Services to Utility Billing. The net result will be an $11,500 reduction.

EIGHTH ORDER OF BUSINESS Financial Report

A. Report for January 2020

The Financial Report for January 2020 was approved as submitted.

On MOTION by Supervisor O’Connell, seconded by Chair Davis, with all in favor, to approve the Financial Report as submitted.

NINTH ORDER OF BUSINESS Field Manager Report

A. Field Report for February

There were no requests made this month.

B. Other Follow-Up Items

The Homeowner at 120 Wilderness Cay informed the Field Manager that the concrete repairs completed in front of their home is now causing water to pool in front of the driveway and has asked for it to be repaired. Tincher Concrete was asked to review the issue and submitted a proposal to repair 30 feet of gutter in front of the home for a cost of $2,250. Staff feels the contractor should repair the problem at his expense.

TENTH ORDER OF BUSINESS Engineer Report

A. SFWMD 5-Year Report Renewal Update

The renewal was submitted and the Engineer reported that it is still under review.

B. Dock Water Service Request

The contractor submitted a request for County permit and is awaiting a response. The Engineer will inspect to ensure all is done properly before they are allowed to connect to the District’s system.

ELEVENTH ORDER OF BUSINESS Attorney’s Report

A. Parcel 13 Water Frontage

The Attorney and District Manager updated the Board that a meeting has been request by the County in March and is being arranged. Also, the District Manager reported that he has met with two potential developers who have an interest in this property and are still discussing options.

B. Marina Owners Pending Litigation

There has been no communication from their attorneys.

C. Orchid Cove Irrigation Billing Agreement

This is still being developed and will be sent to the Board for review before being executed.

TWELFTH ORDER OF BUSINESS Old Business

A. Lake Maintenance and Littoral Planting Update

EarthGuard, the lake maintenance firm, started monthly treatments last month. The Field Manager reported that the shoreline weeds, such as torpedo grass, have been heavily reduced. He also reported that the Littorals won’t be installed until closer to rainy season.

B. Mosquito Spraying

Two proposals were reviewed. The Board approved the proposal from Kish Pest Solutions for $125 per spraying event. Vice Chair Kish had to abstain as the firm is owned by his son.

On MOTION by Chair Davis, seconded by Supervisor O’Connell, with all in favor but one abstention by Vice Chair Kish, to approve Kish Pest Solutions provide mosquito spraying at $125 per spraying event.

THIRTEENTH ORDER OF BUSINESS New Business

There being none, the next Order of Business followed.

FOURTEENTH ORDER OF BUSINESS Supervisor Requests and/or Comments

Chair Davis commented on the controlled burn being conducted west and south of the Port.

FIFTEENTH ORDER OF BUSINESS Audience Comments

Jerry Winters commented that he was with a volunteer group working with the Facahatchee Strand and offered to have their group make a presentation on the benefits of the County owned preserve area and suggested it may be best for next season when there are more people here.

SIXTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Chair Davis, seconded by Supervisor Kehlmeier, with all in favor, the meeting was adjourned at 10:36 a.m.

Next Meeting: March 20, 2020

Secretary/Assistant Secretary
Chair/Vice Chair

5. Utility Operations

March 2020

Florida Utility Solutions Cover sheet

Wastewater Plant received and treated 3.1 million gallons in February

Water Plant produced and distributed 2.6 million gallons in February

Reuse distributed 6.9 million gallons in February

Florida Utility Solutions, 15275 Collier Boulevard, Suite 201-268, Naples, Florida 34119, 239-4354-0951 on the web at WWW.Floridautilitysolutions.com

Utility Monthly Update 2020

WTP Water Treatment Plant

  • Water plant is operating as designed
  • SCADA is ongoing system needs updated

WWTP Waste Water Treatment Plant

  • Daily process control is producing acceptable effluent
  • Sand was replaced in filter
  • MBR work is waiting on evaluation from Parkson and Hole Montes

Fire Station Pumps

  • All OK

Lift Stations

  • All lift stations are functioning properly

Reuse

  • All OK
  • Leak at plant has been repaired

Distribution

  • Received several requests for meter research, meter replacements, one request for a new meter, as well as shut-offs and turn-ons
  • All fire hydrants were painted at no charge to POI
  • Meters were read the week of December 9, 2019

Port of the Islands Annual Water Flow

Chart of Port of the Islands Annual Water flow from March 2019 through February 2020

Image description: graph of drinking water monthly flow averages from March 2019 through February 2020, with a high of 87,000 gallons in February 2020 and a low of 45,000 gallons in June 2019.

6. Landscape Maintenance

March 2020

No Supporting Documents

7. District Manager Report

i. Senate Bill 1466 Proposed Changes:

Summary:

CS/SB 1466 excludes certain acts or omissions by board members or employees of special districts or community development districts from being considered abuse of public position under Article II, section 8(h)(2) of the Florida Constitution if such acts or omissions are authorized under specific provisions of the Florida Code of Ethics.

CS/SB 1466 alters current required reporting of information on a special district’s official website. Specifically, the bill allows a special district to satisfy the required posting of its most recent final, complete audit report on its own website by providing a link to this report maintained on the Auditor General’s website. In addition, the bill removes the requirement for online posting of a special district’s public facilities report and any of a special district’s meeting or workshop materials. Required postings of a special district meeting or workshop, and the agendas of such events, remain.

ii. Website Management Agreement

WEBSITE MANAGEMENT AGREEMENT

This Website Management Agreement (hereinafter “Agreement”) is entered into this __ day of March 2020 by and between Premier District Management LLC, a Florida limited liability company (hereinafter, “Manager”) and the ______________________________ Community Development District (hereinafter, the “District”).

WHEREAS the District is required by Florida Statutes, Chapters 189 and 282 to create and maintain a website for posting public information that is assessible to all persons, including persons who are disabled; and

WHEREAS Manager has the ability to create such website and manage it so as to be compliant with Florida Statutes, Chapters 189 and 282; and

WHEREAS the District needs such website meet ADA guidelines, and Manager can create and manage a new website that will utilize formatting compatible with screen-readers and other assistive technologies;

WHEREAS the Parties have entered into a Management Services Agreement (on or about the ____ day of ____________, 20__ (hereinafter, “Management Services Agreement”).

NOW THEREFORE, IT IS HEREBY UNDERSTOOD AND AGREED:

  1. Terms: Manager will create, manage and maintain on behalf of the District a website that will comply with Florida Statutes, Chapters 189 and 282, as set forth unless or until the Management Services Agreement is terminated by either party or by its terms.
  • Ownership: The domain name and the contents therein shall remain the property of the District.

The intellectual property and components used for creating the website and content thereon, as well as for uploading, downloading and updating the website shall remain the property of the Manager.

  • Termination: This Agreement shall terminate at the same time and under the same conditions as the Management Services Agreement. Upon termination of this Agreement, Manager shall provide the District, or its designee, all domain names, authorizations, usernames, passwords, and documents in a standard business format such as PDF, text documents, and image files. Manager and its contractors use proprietary and/or licensed software to provide the website to the District, and Manager will coordinate with the District as to the transfer of documents without transfer of the proprietary software or website functionality, i.e. the Website and its code, which remain the property of the Manager.

Except for the content belonging to the District, the websites as created by Manager and its contractors belong to Manager, and all such websites (including all copies thereof) are subject to copyright, trademark, patent, and other intellectual property laws of the United States and foreign countries. Manager grants the District an unrestricted license in the website for the duration of the Management Services Agreement. Cancellation or termination of your Agreement by either party or for any reason terminates your license to the website thereafter. You agree to prevent any unauthorized copying of the website. Unless otherwise specifically provided in this Agreement, no right or license under any copyright, trademark, patent, or other intellectual property right or license is granted by this Agreement.

  • Intellectual Property: Manager shall retain all right, title, and interest in and to all contractor materials which shall include but not be limited to: (i) all patents, trademarks, service marks, copyrights, and other intellectual property or proprietary rights of Manager used in or otherwise associated with the services and other materials provided to the District; and (ii) all trade secrets, technical specifications  and  data  to  the  extent  they  are  intellectual  property,  and  inventions  which  are authored,  conceived,  devised,  developed,  reduced  to  practice,  or  otherwise  performed  by Manager or its sub-contractors, which arise out of Manager’s performance of the Services, none of which shall be deemed  a  “work  made  for  hire”  under  the  Copyright  Act  of  1976  (collectively,  “Contractor Materials”). Nothing contained herein shall be construed to restrict, impair, transfer, license, convey, or otherwise alter or deprive Manager of any of its intellectual property and proprietary interests associated therewith. Subject to the foregoing, Manager grants to the District a non- exclusive, non-transferable worldwide perpetual limited right and license to access and use the Website and its materials  in  connection  with  the  ordinary  and  intended  use  by  the  District,   including  viewing,  downloading  and  printing  the  Website Materials  for  the  District’s  use,  and  without  removing  Manager’s  copyright, trademark or other intellectual property ownership notices so long as this Agreement shall remain in effect.

The websites created by Manager and its contractors are built on and integrated with the hosting platform, and any attempt to migrate or otherwise transfer any such website to another hosting provider is a violation of this Agreement.

  • District Materials: Publicity and Trademarks: The District shall own the domain name, all e-mail addresses, and all website documents and e-mail content under all circumstances.   In the event of termination of this Agreement for any reason, Manager will take all steps reasonably necessary for the District to transfer, or otherwise allow the District to retain the domain name and e-mail addresses. 

The District grants Manager an unrestricted license (i) to use District content for the purpose of including in your website, and (ii) to display screenshots of website in marketing materials.

  • Complete Agreement: This Agreement shall serve as a supplement to the Management Services Agreement, and together shall represent the full and complete agreement between Manager and the District.
  • Counterparts: This Agreement may be executed in several counterparts (including by means of facsimile or electronically transmitted signature pages), each of which shall be deemed an original but all of which shall constitute one and the same instrument.
  • Headings: The headings of the sections, subsections, paragraphs, and subparagraphs hereof are provided merely for convenience of reference only, and shall not be construed as defining or limiting in any way the scope or intent of the provisions of this Agreement.
  • Waiver: Any waiver by Manager or the District of any breach or threatened breach hereunder shall not constitute a waiver of any provision of this Agreement or of any subsequent breach or threatened breach of the same or different kind.
  1. Severability: Wherever possible, each provision of this Agreement shall be interpreted so as to be effective and valid to the maximum extent possible under applicable law.  If any one or more of the provisions contained in this Agreement is for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement will be construed as if the invalid, illegal or unenforceable provision was never contained herein.

IN WITNESS WHEREOF, Manager and the District have executed this Website Management Agreement on the Effective Date.

PREMIER DISTRICT MANAGEMENT, LLC 

Signature:  _____________________________                                            

By: ______________________________________

Date:  __________________________________

 ___________________________________ DISCTRICT

Signature: ______________________________  

By: _____________________________________   

Date: ___________________________________                                                 

8. Financial Report

February 2020

Balance Sheet

February 2020

Port of the Islands - Balance Sheet
Balance Sheet by Fund
February 29, 2020
      
GENERAL
FUND
WATER AND SEWER
FUND
TOTAL
ASSETS
Current Assets
Cash102488.8169056.8171545.61
Assessments Receivable – GF72057.31072057.31
Allowance-Doubtful Collections-72057.310-72057.31
Accounts Receivable056921.0556921.05
Assessments Receivable – W/S Fund0218214.89218214.89
Allowance-Doubtful Collections0-218214.89-218214.89
Due To/From 001/202-465393.130-465393.13
Due To/From 001/2020465393.13465393.13
Investments – Money Market Account1378722.4801378722.48
Prepaid Items4768.504768.5
Prepaid Items04768.454768.45
Deferred Amount of Refunding036369.6536369.65
Total Current Assets1020586.66632509.081653095.74
Noncurrent Assets
Land0599674.85599674.85
Infrastructure015474044.3315474044.33
Accum Depr – Infrastructure0-6417606.99-6417606.99
Equipment and Furniture0287662.07287662.07
Accum Depr – Equip/Furniture0-125655.39-125655.39
Total Noncurrent Assets09818118.879818118.87
TOTAL ASSETS1020586.6610450627.9511471214.61
LIABILITIES
Current Liabilities
Accounts Payable7566.7507566.75
Accounts Payable010617.5810617.58
Revenue Bonds Payable-Current0478500478500
Accrued Interest Payable018232.8218232.82
Other Current Liabilities07498.457498.45
Deposits026089.9826089.98
Total Current Liabilities7566.75540938.83548505.58
Long-Term Liabilities
Revenue Bonds Payable-LY0957000957000
Total Long-Term Liabilities0957000957000
TOTAL LIABILITIES7566.751497938.831505505.58
FUND BALANCES/NET ASSETS
Fund Balances
Nonspendable
Prepaid Items4768.504768.5
Prepaid Items04768.454768.45
Assigned
Operating Reserves1037620103762
Unassigned
Unassigned904489.41-4768.45899720.96
Net Assets
Invested in capital assets, net of related debt
08375120.428375120.42
Unrestricted/Unreserved
0577568.7577568.7
TOTAL FUND BALANCES/NET ASSETS1013019.918952689.129965709.03
TOTAL LIABILITIES & FUND BALANCES/NET ASSETS1020586.6610450627.9511471214.61

Revenue Report

February 2020

Port of the Islands - Revenue Report
PORT OF THE ISLANDS       PORT OF THE ISLANDS  
COMMUNITY IMPROVEMENT DISTRICTCOMMUNITY IMPROVEMENT DISTRICT
Non-Ad Valorem Special AssessmentsNet Assessment Revenue
(Collier County Tax Collector – Monthly Collection Distributions)2019-09-30 00:00:001970-01-01 00:00:001970-01-01 00:00:00
Fiscal Year Ending September 30, 2020
GROSS ASSESSMENTS LEVIED3605241261242
0.22230.7777
ALLOCATIONALLOCATION (net amt)
DistributionGross Amount ReceivedDiscounts/ (Penalties)Collection CostNet Amount ReceivedGeneral Fund W/S Fund General Fund W/S FundWater/Sewer Total
October12006.28-633.58-227.4511145.252668.9960449337.283956000
November129261.69-5170.43-2481.83121609.4328734.873687100526.81631327033.77628994575.65371194575.653711
255508.23-10220.2-4905.77240382.2656799.479529198708.75047153436.976398186945.283602186945.283602
December883465.86-35249.32-16964.32831252.22196394.460678687071.399322184787.368506646464.851494#REF!
33741.96-1065.01-653.5432023.417500.83770826241.1222927118.80404324904.605957#REF!
January96633.82-2668.06-1879.3192086.4521481.69818675152.12181420470.81783571615.632165#REF!
February83210.8-1517.01-1633.8880059.9118497.7608464713.0391617797.31799362262.592007#REF!
March00000000#REF!
April00000000#REF!
May00000000#REF!
June00000000#REF!
July000000
August000000
September
310645.0610641086768.618936
TOTAL1493828.64-56523.61-28746.11408558.93332078.1066721161750.533328PREVIOUSLY TRANSFERRED500513.22
BALANCE REMAINING28445.89332899491.466672BALANCE REMAINING#REF!
TOTAL ASSESSMENTS1621766PERCENT COLLECTED0.92111231829993

Cash & Investment Report

February 2020

Port of the Islands Financial Report - Cash and Investment Report
PORT OF THE ISLANDS        
COMMUNITY IMPROVEMENT DISTRICT
Cash and Investment Report
2020-02-29 00:00:001970-01-01 00:00:001970-01-01 00:00:001970-01-01 00:00:00
Account NameBankYieldBalance
GENERAL FUND
Checking (GF) 9580Valley0114057.47
Money Market (GF) 1572Valley0.021378722.48
Subtotal1492779.95
WATER & SEWER FUND
Checking (WSF) 8933Valley0.019469395.84
Subtotal69395.84
Total1562175.79
Port of the Islands Financial Report - Check Register

9. Field Manager Report

Port of the Islands Community Improvement District

Community Field Services – Field Management Report

Site Inspection on February 27, 2020

1. Lake Management:

a. Lake Maintenance: The retention ponds remain in moderate condition this month. Shoreline grasses are dying off, water levels are average for this time of year, no submerged weeds present and no concerns with algae. Turbidity (cloudiness / murkiness) remains high throughout all the ponds. Additional pond management details are below.

b. Littoral Plants:

  1. No concerns observed this month. EarthGuard will be planting 300 additional littorals in the 3 retention ponds as soon as we near the rainy season. There will be a mixture of pickerel weed, yellow canna, arrowhead and Eleocharis being planted.

c. Shoreline Weeds:

  1. No concerns observed this month. A very small presence of torpedo grass was observed on the second retention pond along Cays Drive.

d. Submerged Weeds: No concerns observed this month.

e. Algae: No concerns observed this month.

f. Fish: No concerns observed this month.

g. Trash: Minimal trash observed along the first retention pond along Cays Drive.

h. Shoreline Landscaping: The cord grass on the north end of retention pond #2 has recently been pruned.

i. Lake Bank Erosion: No concerns observed this month.

2. Roadways:

a. Asphalt: No new concerns were observed this month.

b. Potholes: The potholes on Union Road east of the old hotel remain present.

c. Curbing / Storm Water Gutters: No new concerns observed this month.

d. Street Signage:

  1. All the signs that were damaged on October 19th, 2019 in Orchid Cove have been repaired / replaced by Lykins Signtek. The new stop sign is slightly leaning and needs to be straightened. We’ll add additional concrete around it to weigh it down.
  2. One of the “No Parking” signs on Newport Drive was found on the ground during this inspection. We went ahead and mounted it back onto its post.
  3. At the water plant there is a room full of old roadway signs & posts that the Board may want us to sort through and keep all signs and posts that aren’t damaged and dispose all the rest. The signs and posts take up about 80% of the room.

e. Roadway Landscaping:

  1. No concerns with the new mulch.
  2. The new landscaping within the Cays Drive medians is still looking alive and well.

f. Roadway Lighting: No new concerns were observed this month.

3. Sidewalks: No new concerns observed this month.

4. Storm Drainage System:

a. Catch Basins:

  1. 100% of the structures along Cays Drive and about 60% of the structures along Newport Drive have been pressure cleaned. We’ll be returning next month to finish the remaining structures.
  2. The catch basin across the street from the new home being built at 157 Cays Drive has additional debris in it this month. The basin will be cleaned out by our maintenance technician. All other basins were debris free.

b. Water Control Structures (WCS): All structures are currently clear of debris.

  1. Sunset Cay: No concerns present.
  2. Venus Cay: No concerns present.
  3. Windward Cay: Vegetation needs to be cut back.
  4. Wilderness Cay: Vegetation needs to be cut back.
  5. Water Plant: No concerns present.
  6. Retention Ponds: No concerns present.

c. Flumes: Minimal debris (dead oak leaves) was observed in front of the roadway flumes this month.

d. Culverts:

  1. Florida Utility Solutions still hasn’t flushed out the 2 culverts in front of 194-242 Newport Drive, the 1 in front of 170 Newport Drive & the 1 at the entrance to Sunrise Cay yet.
  2. We found a washout beginning to form on the corner of the large culvert inlet (east side) that runs across Newport Drive next to 119 Newport Drive. The hole is approximately 6 to 8 inches deep and will be filled in by our maintenance technician.

e. Drain Pipes: No concerns observed this month.

f. Drainage Swales / Banks: This month we were asked to look at all the empty lots to identify any invasive species growing on them. Below is the list of exotic plants we observed.

Lot 87
179 Sunset Cay
Brazilian Pepper
Lot 84
167 Sunset Cay
Brazilian Pepper
Lot 83
163 Sunset Cay
Brazilian Pepper
Lot 81
166 Sunset Cay
Brazilian Pepper
Lot 80
170 Sunset Cay
Brazilian Pepper – Cut and Piled on Drainage Swale
Lot 79
174 Sunset Cay
Brazilian Pepper
Lot 78
178 Sunset Cay
Brazilian Pepper
Lot 75
190 Sunset Cay
Brazilian Pepper
Lot 68
165 Venus Cay
Brazilian Pepper
Lot 66
157 Venus Cay
Brazilian Pepper
Lot 65
153 Venus Cay
Brazilian Pepper & Earleaf Acacia
Lot 64
149 Venus Cay
Brazilian Pepper & Earleaf Acacia
Lot 63
148 Venus Cay
Brazilian Pepper
Lot 56
176 Venus Cay
Brazilian Pepper
Lot 49
151 Windward Cay
Brazilian Pepper
Lot 33
149 Wilderness Cay
Brazilian Pepper & Earleaf Acacia
Lot 32
145 Wilderness Cay
Brazilian Pepper
Lot 31
141 Wilderness Cay
Brazilian Pepper
Lot 20
140 Wilderness Cay
Brazilian Pepper
Lot 19
144 Wilderness Cay
Brazilian Pepper

g. Dry Detention Ponds: The detention ponds have dried out and Soto is now mowing these areas. We were also able to locate one of the inter-connect basin inlets on the south end of the water plant. The structure was covered with about an inch thick of old vegetation. We went ahead and cleared it off during this visit.

5. Front Entrance Monuments: The following issues were observed this month.

a. Main Monument:

  1. Structure needs to be pressure washed.
  2. One light fixture for the main monument next to the flagpole on Newport Drive remains out.

b. Side Monuments: Both monuments need to be pressure washed as they have cobwebs and green algae on them.

c. Landscape Lights: All timers were adjusted this month as each location was off by 30 to 45 minutes.

d. Flagpole: No concerns this month.

e. Landscaping:

  1. Several shrubs in front of the Newport Drive side monuments need to be replaced.

f. 41 Median:

  1. Several crape myrtles within the median (west of Newport Drive entrance) have several large dead branches. These trees have been flagged with pink survey tape so that Soto can evaluate them and determine if they should be removed or not.
  2. Multiple fakahatchee grass and/or cordgrass near the entrance to Newport Drive should be replaced.
  3. The plants that were damaged by a vehicle several months ago still need to be replaced by Soto. Their location is within the red box on the aerial below.
  4. There are two irrigation risers also in the area where the vehicle drove through the median that still needs to be straightened / repaired. They have been tagged with pink survey tape and are shown on the aerial below as yellow circles.

g. Cays Drive Entrance: Minimal new weed growth observed.

h. Union Road Entrance: No concerns observed this month.

6. Irrigation System:

a. No new concerns observed this month.

b. Irrigation wires remain exposed in the Newport Drive median next to where Soto transplanted the agave plant. If the wires are active, they should be buried.

7. Mosquito Spraying:

No updates or concerns have been provided to us to report this month.

8. Residential Complaints / Concerns:

a. 1/20/20: Drainage Issue Update at 120 Wilderness Cay. We inspected the gutter again during this inspection and observed standing water in the existing gutter away from the replaced gutter which indicates to us that there’s a low spot within the existing gutter. We’ll be obtaining an estimate from another concrete company to replace approximately 30 feet of old gutter.

9. Airplane Club – CID Land:

No concerns observed this month. The area was clean during this inspection.

10. Non-CID Issues Observed:

No concerns observed this month.

11. Fish/Wildlife Observations:

  • Bass – Not seen
  • Egret – Seen
  • Anhinga – Seen
  • Woodstork – Not seen
  • Turtles – Not seen
  • Bream – Seen
  • Heron – Seen
  • Cormorant – Not seen
  • Catfish – Not seen
  • Coot – Not seen
  • Osprey – Seen
  • Alligator (1) – Seen
  • Gambusia – Seen
  • Gallinules – Not seen
  • Ibis – Seen
  • Snake – Not seen
  • Otter – Not seen
  • Other Species: Ducks, 2 Deer

12. CID Project Updates:

No projects to currently update the Board on.

13. Water Treatment Plant:

a. Fire Hydrants: No concerns observed this month.

b. Meter Boxes / Valves: A meter box at 333 Newport Drive is right on the edge of the road which might be contributing the asphalt cracking around it. This section of the road will eventually need to get repaired but before that occurs, the Board may want to have the meter moved further away from the road.

c. Missing Valve Box Covers at: None

d. Wells: No new concerns observed this month.

e. Boil Water Notices: No notices issued this month.

f. Line Breaks / System Concerns: No new concerns observed this month.

14. Soto’s Approved Proposals:

Below is a list of approved work orders for Soto that we’re monitoring. Completed tasks are removed from the list on the following month.

Estimate Approved Date Description Status Amount
34071/20/2019129 Newport Drive Median – reroute water line for better coverage, lack of water caused by roots pinching the line. In Progress$728.47

15. Maintenance Follow-Up Actions:

Completed tasks are removed from the list on the following month.

POI RECOMMENDED MAINTENANCE TASKS: UPDATED 2/28/20 Reported Vendor Status
Pressure clean the catch basins and culverts along Newport & Cays Drive. Pressure washout front monument & old flag poles.1/30/2019CFSTask 60% Completed
Replace the missing fire hydrant reflector on Newport Drive just north of the Evening Star Cay entrance.12/31/2019CFS Task Completed
Cut back any vegetation that is encroaching onto the Cays Drive sidewalk.12/31/2019 CFS Task Completed
Remove the concrete pieces from the roadway catch basin across from 157 Cays Drive. (New house being built)12/31/2019 CFS Pending
Clean out the culvert in front of the entrance to 142 Newport Drive12/31/2019 CFS Pending
Cut back the vegetation around the WCS structure outlet on Retention Pond #1.1/29/2020 CFS Pending
Remove the leaning oak tree along Union Road adjacent to the water plant.1/29/2020 CFS Pending
Straightened stop sign on Swan Way and add additional concrete around the post. 2/27/2020CFS Pending
Fill in the washout with dirt on the corner of the large culvert next to 119 Newport Drive2/27/2020CFS Pending

10. Engineer Report

No Supporting Documents

11. Attorney Report

Attorney Letter requesting fee increase
Attorney Letter requesting fee increase
Attorney Letter requesting fee increase

12. Old Business

B. 120 Wilderness Cay Concrete Gutter Repairs Proposals

  • Conidaris Builders Estimate #1569 – 3/10/2020 – $4,450
  • Community Field Services Change Order #203858 – 2/5/2020 – $2,250

13. New Business

No Supporting Documents

14. Supervisors Request and/or Comments

15. Audience Comments

16. Adjournment – Next Meeting Friday, April 17, 2020 at 9 AM