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Date Distributed: January 10, 2020

Port of the Islands
Community Improvement District

January 17, 2020
Board of Supervisors Meeting
Agenda Packet

Premier District Management

PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT

January 10, 2020
Board of Supervisors
Port of the Islands
Community Improvement District

Dear Supervisors,

The regular meeting of the Port of The Islands Community Improvement District Board of Supervisors will be held on January 17, 2020 at 9 AM at the Orchid Cove Clubhouse on 25005 Peacock Lane in Naples, FL 34114. The Agenda is included in Section 2 and a few points of interest are as follows:

  • As per usual, enclosed are the Regular Meeting Minutes from December 20, 2019, the Utility Operations Report for December, the Field Report for January, and the Financials for December 31, 2019
  • I will provide an update on Website ADA compliance including a preview of the new website
  • There will be new discussion on Orchid Cove Irrigation Billing, Utility Bill Payment Delinquencies, and continuing discussion on the pending Marina Owners lawsuit, and Mosquito Spraying

Any supporting documents not enclosed will be distributed at the meeting. The next meeting is scheduled for February 21, 2020. If there are any questions or requests prior to the meeting, feel free to contact me.

Respectfully,

Signature: Calvin Teague, District Manager

Calvin Teague
District Manager

Port of the Islands

Community Improvement District
Meeting Agenda

January 17, 2020 at 9:00 AM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. Draft Meeting Minutes
    1. Draft Meeting Minutes for December 20, 2019
  5. Utility Operations
    1. Report for December
  6. Landscape Maintenance
    1. January Notes
  7. District Manager Report
    1. Financials for December 31, 2019
    2. Website ADA Compliance Update
    3. FEMA Reimbursement
    4. Utility Bill Payment Delinquencies
  8. Field Manager Report
    1. Field Report for January
      1. Other Follow-up Items
  9. Engineer Report
    1. SFWMD 5-Year Report Renewal Update
    2. Drainage Swale Maintenance
  10. Attorney Report
    1. Parcel 13 Water Frontage
    2. Marina Owners Pending Litigation
  11. Old Business
    1. Lake Maintenance and Littoral Planting Update
    2. Mosquito Spraying
  12. New Business
    1. Orchid Cove Irrigation Billing Issue
  13. Supervisors Request and/or Comments
  14. Audience Comments
  15. Adjournment – Next Meeting Friday, February 21, 2020 at 9 AM

4. Draft Meeting Minutes

December 20, 2019

Port of the Islands
Community Improvement District

The meeting of the Port of the Islands Community Improvement District was held on Friday December 20, 2019 at 9 a.m. at the Orchid Cove Community Center on 25005 Peacock Lane in Naples, Florida 34114.

Present and constituting a quorum were:
Tony Davis – Chair
Russell Kish – Vice Chair
Norine Dillon – Assistant Secretary
Teri O’Connell – Assistant Secretary
Kathryn Kehlmeier – Assistant Secretary

Also present were:
Cal Teague – District Manager
Dan Cox – District Attorney
Ron Benson – District Engineer
Robert Soto – Soto’s Lawn Service
Mitch Gilbert – Florida Utility Solutions (FUS)

The following is a summary of the discussion and actions taken at the Port of the Islands Community Improvement District (CID) Board of Supervisors meeting.

FIRST ORDER OF BUSINESSCall to Order and Roll Call

The meeting was called to order and the District Manager called roll. All Board members were present. Also present were District Attorney Dan Cox, District Engineer Ron Benson, Robert Soto from Soto’s Lawn Service and Mitch Gilbert from Florida Utility Solutions.

SECOND ORDER OF BUSINESSApproval of the Agenda

The Agenda was approved as presented.

On MOTION by Chairman Davis, seconded by Supervisor O’Connell, with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESSMeeting Minutes

A. Draft Meeting Minutes from November 15, 2019

The Meeting Minutes were approved as presented.

On MOTION by Chairman Davis, seconded by Supervisor Kehlmeier, with all in favor, the Meeting Minutes for November 15, 2019 are approved as presented.

FIFTH ORDER OF BUSINESSUtility Operations

A. Report for November

Mitch Gilbert was present at the meeting to give his report as follows:

  • The Water Plant is running as expected. He stated that the annual cleaning of the R. O. membranes is complete and they are performing at one hundred percent efficiency.
  • The Wastewater Plant is still being cleaned and the MBR will be running full-time starting next month.
  • The leak at the plant that was discussed last month has been fixed.
  • The backflow preventers should be complete before the next meeting.
SIXTH ORDER OF BUSINESSLandscape Maintenance

A. December Notes

Robert Soto was present at the meeting to give his report as follows:

  • Mr. Soto stated that the Agave plant has been removed from the broken pot and relocated to the Newport Drive median. The pot will not be replaced.
  • The landscaping project on Cays Drive has been completed.
  • A proposal was submitted to install two 25 gallon Bougainvilleas and remove the Canary Isle Palm Tree that is infected with Ganoderma totaling $1,250.

On Motion by Chairman Davis, seconded by Supervisor O’Connell, with all in favor, the Board approved the estimate from Soto’s Lawn Service for $1,250.

SEVENTH ORDER OF BUSINESSDistrict Manger Report

A. Financial Statements for Period Ending November 30, 2019

After brief discussion, the Financial Statements were accepted.

On MOTION by Chairman Davis, seconded by Supervisor O’Connell, with all in favor, the Board accepted the Financial Statements for November 30, 2019 as presented.

B. ADA Website Compliance

The District Manager updated the Board that the Agenda Packet was created entirely on the website and that the website will be going live soon.

C. FEMA Reimbursement

The District Manager updated the Board on the status of the reimbursement from FEMA.

The Board discussed a utility billing issue where a meter is being replaced and the customer is being charged a significant amount more than usual. The Board agreed to wait until the next meter reading with the new meter installed and decided how to adjust the customers bill based on that reading.

EIGHTH ORDER OF BUSINESS Field Manager Report

A. Field Report for December

The Field Report was discussed briefly with no questions or comments.

I. Other Follow Up Items

There being none, the next Order of Business followed.

NINTH ORDER OF BUSINESS Engineer Report

A. SFWMD 5-Year Report Renewal Update

The District Engineer stated that the report was submitted a month or two ago and since then they have received a letter asking a few questions which have been addressed by his team.

B. Options for Drainage Swale Maintenance

There being none, the next Order of Business followed.

TENTH ORDER OF BUSINESS Attorney Report

A. Parcel 13 Water Frontage Update

The District Attorney stated that he is going to reach out to the County again after the first of the year in regards to having another meeting.

B. Marina Owners Pending Litigation

The District Attorney stated that the outcome of the sit down meeting with the marina owner was that he now has a better understanding of why the Board increased the boat slip assessments. He is still not happy that there has been no additional comments from them.

ELEVENTH ORDER OF BUSINESS Old Business

A. Lake Maintenance and Littoral Planting Updates

The District Manager stated that there is currently no irrigation to support the planting of littorals, so this project has been pushed back to the rainy season in order to give the littorals a better chance of survival.

B. Concrete Repairs Update

The District Manager stated that the repairs have been completed.

C. Test Anchor

This Agenda item was not discussed.

TWELFTH ORDER OF BUSINESS New Business

A. Mosquito Spraying

Two options were presented for mosquito spraying and discussed briefly. One was to have Florida Utility Solutions personnel perform the spraying and the other was from a vendor who presented another option. The Board also discussed whether the Collier County Mosquito Control District was an option. The Board agreed to wait and discuss this further at the next meeting.

THIRTEENTH ORDER OF BUSINESS Supervisors Request and/or Comments

Chairman Davis discussed a new Publix and some other developments that are being built near the community soon.

Supervisor O’Connell suggested that the Board do something nice for Florida Utility Solutions as a thank for for painting the fire hydrants, such as a lunch or a honey baked ham.

FOURTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FIFTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Supervisor Dillon, seconded by Chairman Davis, with all in favor, the meeting was adjourned at 10:31 a.m.

Next Meeting: January 17, 2020

Secretary/Assistant Secretary
Chair/Vice Chair

5. Utility Operations

Port of the Islands CID: Florida Utility Solutions Cover Sheet December 2019

Florida Utility Solutions Cover sheet

Wastewater Plant received and treated 5.8 million gallons in December

Water Plant produced and distributed 2.1 million gallons in December 2019

Reuse distributed 10.6 million gallons in December 2019

Florida Utility Solutions, 15275 Collier Boulevard, Suite 201-268, Naples, Florida 34119, 239-4354-0951 on the web at WWW.Floridautilitysolutions.com

Utility Monthly Update December 2019

WTP Water Treatment Plant

  • water plant is operating as designed
  • SCADA work is ongoing
  • Radio communications with well field failed—had to have outside company repair

WWTP Waste Water Treatment Plant

  • Daily process control is producing acceptable effluent
  • Master Lift Station pump was replaced
  • Turbidity meter is being replaced—new meter is on order
  • Florida Utility Solutions Crew are working on plant and MBR

Fire Station Pumps

  • All OK

Lift Stations

  • All lift stations are functioning properly

Reuse

  • All OK

Distribution

  • Received several requests for meter research, meter replacements, one request for a new meter, as well as shut-offs and turn-ons
  • All fire hydrants were painted at no charge to POI
  • Meters were read the week of December 9, 2019

Port of the Islands Annual Water Flow

Port of the Islands CID: Florida Utility Solutions water usage graph December 2019

Image description: graph of drinking water monthly flow averages from January 1, 2018 through December 1, 2019, with a high of 81,000 gallons in March 2019 and a low of 45,000 gallons in June 2019.

6. Landscape Maintenance

No Supporting Documents

7. District Manager Report

Port of the Islands Financial Report - December 2019 Cover Page
Port of the Islands Financial Report - December 2019 Balance Sheet
Port of the Islands Financial Report - December 2019 GF Activity Report
Port of the Islands Financial Report - December 2019 GF Activity Report
Port of the Islands Financial Report - December 2019 WS Activity Report
Port of the Islands Financial Report - December 2019 WS Activity Report
Port of the Islands Financial Report - December 2019 GF Trend Report
Port of the Islands Financial Report - December 2019 GF Trend Report
Port of the Islands Financial Report - December 2019 WS Trend Report
Port of the Islands Financial Report - December 2019 WS Trend Report
Port of the Islands Financial Report - December 2019 Assessment Collection Report
Port of the Islands Financial Report - December 2019 Cash and Investment Report
Port of the Islands Financial Report - December 2019 Bank Reconciliation
Port of the Islands Financial Report - December 2019 Check Register
Port of the Islands Financial Report - December 2019 Bank Reconciliation
Port of the Islands Financial Report - December 2019 Check Register
Port of the Islands Financial Report - December 2019 Bank Reconciliation

8. Field Manager Report

Port of the Islands Community Improvement District

Community Field Services – Field Management Report

Site Inspection on 12/30/19

1. Lake Management:

A. Lake Maintenance:

  1. The retention ponds were in moderate condition this month. New torpedo grass growth was observed in Ponds #1 & 3, water levels are average for this time of year, hydrilla was observed treated in pond #2 and algae was slightly present within all 3 ponds. Turbidity (cloudiness / murkiness) also remains high throughout all the ponds. Additional pond management details are below.

B. Littoral Plants:

  1. No concerns observed this month. EarthGuard will be planting 300 additional littorals to the 3 retention ponds as soon as we near the rainy season. There will be a mixture of pickerel weed, yellow canna, arrowhead and Eleocharis being planted. We currently don’t have an update yet from EarthGuard as to when the littorals will be planted.
  2. Bulrush around Pond #2 show recent signs of treatment.

C. Shoreline Weeds: Weed concerns that should be addressed:

  1. Torpedo grass was observed growing in retention ponds #1 & 3.

D. Submerged Weeds: Hydrilla that was observed in pond #2 next to the headwall closest to Cays Drive last month has been treated.

E. Algae: A low amount of algae was present in the 1st and 3rd retention ponds.                                        

F. Fish: No concerns observed this month. 

G. Trash: No concerns observed this month.     

H. Shoreline Landscaping: No new concerns observed this month.

I. Bank Erosion: No concerns observed this month.

2. Roadways:

A. Asphalt: No new concerns were observed this month.

B. Potholes: The potholes on Union Road east of the old hotel are continuing to increase in size.

C. Curbing / Storm Water Gutters: No concerns observed this month.  

D. Street Signage:

  1. The fire hydrant on Newport Drive just north of Evening Star Cay is missing its blue roadway reflector. We’ll have it replaced by our maintenance technician.
  2. The striping that says “STOP” at the Newport Drive & 41 intersection has faded and the Board may want us to repaint it.
  3. The Cays Drive & Wilderness Cay roadway signs that were found bent last month have been straightened.
  4. On October 19th, 2019 Orchid Cove was hit by a windstorm causing damage to several signs. A repair estimate has been obtained by Lykins Signtek and a claim has been submitted to the insurance company. The following issues are currently present.
    • Road Name Signs Union Road / Swan Way came off the post. Signs are no longer present and now need to be replaced.
    • Stop Sign on Swan Way needs to be straightened.
    • Fire Sign on Swan Way is missing and needs to be replaced.  
    • Crosswalk Sign on Peacock Ln needs to be replaced and post needs to be reinstalled.
    • Peacock Lane sign further down the road needs to be re-installed onto the post. Sign is no longer present.

E. Roadway Landscaping:

  1. The invasive tree that is growing around the cabbage palm next to the overflow parking lot has been cut down by Soto.
  2. The Canary Island Palm tree at the entrance of Cays Drive that is infected with ganaderma will be removed by Soto.
  3. The new landscaping within the Cays Drive medians are looking alive and well. We received a few compliments from residents during this inspection.
  4. The homeowner living at 123 Newport Drive reported to us that the home being built just south of him needs to clean out the driveway culvert. It’s currently clogged with silt and during the recent rainfall events water remained on his property for a much longer time killing some of his sod. We’ll ask the District Manager to send a letter to the new homeowner.

F. Roadway Lighting: No new concerns were observed this month.  

3. Sidewalks:

Vegetation at the end of Cays Drive is beginning to encroach into the sidewalk area and needs to be cut back. We’ll have our maintenance technician complete this task.

4. Storm Drainage System:

A. Catch Basins:

  1. A large piece of concrete was observed in the catch basin across from the home being built at 157 Cays Drive. If the water levels go down enough, I’ll have our maintenance technician remove the concrete.
  2. Roadway structures will be cleaned later this month when we have the pressure washer onsite.

B. Water Control Structures (WCS): All structures are currently clear of debris.

  1. Sunset Cay: No concerns present.  
  2. Venus Cay: No concerns present. 
  3. Windward Cay: No concerns present. 
  4. Wilderness Cay: No concerns present. 
  5. Water Plant: No concerns present. 
  6. Retention Ponds: No concerns present.    

C. Flumes: No concerns observed this month.

D. Culverts:

  1. Florida Utility Solutions still hasn’t flushed out the 2 culverts in front of 194-242 Newport Drive, the 1 in front of 170 Newport Drive & the 1 at the entrance to Sunrise Cay yet.
  2. The culvert inlet at the entrance to 142 Newport Drive was found approximately 40% filled with silt and rip rap. We’ll have our maintenance technician clean out the inlet.

E. Drain Pipes: No issues observed this month.

F. Drainage Swales / Dry Detention Ponds / Banks: The overgrown vegetation within the detention ponds around the water plant should be cut down and removed during this dry season. Once the vegetation has been removed the inter-connect pipes should be inspected and cleaned out (if needed) to allow for optimal drainage.

5. Front Entrance Monuments:

The following issues were observed this month.

A. Main Monument:

  1. Structure needs to be pressure washed.
  2. One light fixture for the main monument next to the flagpole on Newport Drive remains out.   

B. Side Monuments: No concerns observed.

C. Landscaping: Several shrubs in front of the Newport Drive (exit side) monument need to be replaced.  

D. Landscape Lights: The landscape lights facing the Cays Drive monument sign were adjusted to light up the sign.

E. Flagpole: No concerns this month.   

F. 41 Median:

  1. The plants that were damaged by a vehicle two months ago still need to be replaced by Soto.
  2. There are two irrigation risers also in the area where the vehicle drove through the median that still needs to be straightened / repaired.
  3. Minimal new weed growth was observed.

G. Cays Drive Entrance: No concerns observed this month.

H. Union Road Entrance: No concerns observed this month.

6. Irrigation System:

Irrigation wires remain exposed in the Newport Drive median next to where Soto transplanted the agave plant. If the wires are active, they should be buried.

7. Mosquito Spraying:

No updates or concerns have been provided to us to report this month.  

8. Residential Complaints / Concerns:

A. 12/27/19: Homeowner at 123 Newport Drive informed us that the new house being build just south of him is causing storm water drainage issues due to the driveway culvert being clogged with silt. We inspected the area and confirmed that the culvert needs to be cleaned out. The new homeowner will be notified.

9. Airplane Club – CID Land:

No concerns observed this month. The area was clean during this inspection.

10. Non-CID Issues Observed:

No concerns observed this month.

11. Fish/Wildlife Observations:

Egrets, Anhinga, Woodstork, Bream, Herons, Ducks, Osprey, Alligator, Gambusia & Ibis.

12. CID Project Updates:

No projects to currently update the Board on.

13. Water Treatment Plant:

A. Fire Hydrants: No concerns observed this month.   

B. Meter Boxes / Valves: No concerns observed this month.   

C. Missing Valve Box Covers at:

  1. 168 & 169 Venus Cay.

D. Wells: Roadway to the wells needs to be cutback by Soto.

E. Boil Water Notices: No notices issued this month.

Line Breaks / System Concerns: No new concerns observed this month.   

9. Engineer Report

No Supporting Documents

10. Attorney Report

No Supporting Documents

11. Old Business

No Supporting Documents

12. New Business

No Supporting Documents

13. Supervisors Request and/or Comments

No Supporting Documents

14. Audience Comments

No Supporting Documents

15. Adjournment – Next Meeting Friday, February 21, 2020 at 9 AM

Next Meeting Friday, February 21, 2020 at 9 AM