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Date Distributed: December 13, 2019

Port of the Islands
Community Improvement District

December 20, 2019
Board of Supervisors Meeting
Agenda Packet

Premier District Management

PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT

December 13, 2019

Board of Supervisors
Port of the Islands
Community Improvement District

Dear Supervisors,

The regular meeting of the Port of The Islands Community Improvement District Board of Supervisors will be held on December 20, 2019 at 9 AM at the Orchid Cove Clubhouse on 25005 Peacock Lane in Naples, FL 34114. The Agenda is included in Section 2 and a few points of interest are as follows:

  • As per usual, enclosed are the Regular Meeting Minutes from November 15, 2019, the Utility Operations Report for November, the Field Report for December, and the Financials for November 30, 2019
  • I will provide updates on Website ADA compliance and FEMA reimbursement
  • Discussion on mosquito spraying
  • More Discussion on the pending Marina Owners lawsuit

Any supporting documents not enclosed will be distributed at the meeting. The next meeting is scheduled for January 17, 2020. If there are any questions or requests prior to the meeting, feel free to contact me.

Respectfully,

Signature: Calvin Teague, District Manager

Calvin Teague
District Manager

Port of the Islands

Community Improvement District
Meeting Agenda

December 20, 2019 at 9:00 AM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. Meeting Minutes
    1. Draft Meeting Minutes for November 15, 2019
  5. Utility Operations
    1. Report for November
  6. Landscape Maintenance
    1. December Notes
  7. District Manager Report
    1. Financials for November 30, 2019
    2. Website ADA Compliance
    3. FEMA Reimbursement
  8. Field Manager Report
    1. Field Report for December
      1. Other Follow-up Items
  9. Engineer Report
    1. SFWMD 5-Year Report Renewal Update
    2. Options for Drainage Swale Maintenance
  10. Attorney Report
    1. Parcel 13 Water Frontage
    2. Marina Owners Pending Litigation
  11. Old Business
    1. Lake Maintenance and Littoral Planting Update
    2. Concrete Repairs Update
  12. New Business
    1. Mosquito Spraying
  13. Supervisors Request and/or Comments
  14. Audience Comments
  15. Adjournment

4. Meeting Minutes

November 15, 2019

Port of the Islands
Community Improvement District

The meeting of the Port of the Islands Community Improvement District was held on Friday November 15, 2019 at 9 a.m. at the Orchid Cove Community Center on 25005 Peacock Lane in Naples, Florida 34114.

Present and constituting a quorum were:
Tony Davis – Chair
Russell Kish – Vice Chair
Norine Dillon – Assistant Secretary
Teri O’Connell – Assistant Secretary
Kathryn Kehlmeier – Assistant Secretary

Also present were:
Cal Teague – District Manager
Dan Cox – District Attorney
Ron Benson – District Engineer
Robert Soto – Soto’s Lawn Service
Mitch Gilbert – Florida Utility Solutions (FUS)

The following is a summary of the discussion and actions taken at the Port of the Islands Community Improvement District (CID) Board of Supervisors meeting.

FIRST ORDER OF BUSINESSCall to Order and Roll Call

The meeting was called to order and the District Manager called roll. All Board members were present. Also present were District Attorney Dan Cox, District Engineer Ron Benson, Robert Soto from Soto’s Lawn Service and Mitch Gilbert from Florida
Utility Solutions.

SECOND ORDER OF BUSINESSApproval of the Agenda

The Agenda was approved as presented.

On MOTION by Supervisor Kehlmeier, seconded by Chairman Davis, with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESSMeeting Minutes

A. Regular Meeting Minutes from October 18, 2019

The Meeting Minutes were presented and the Board asked for corrections as follows:

  • Towards the bottom of the paragraph for line 33, “the Newport median” will replace “in this area”.
  • The dollar amount needs to be amended to say “$4100” on line 38.
  • The word “for” needs to be added before “Mr. Benson” on line 61.

On MOTION by Supervisor Dillon, seconded by Chairman Davis, with all in favor, the Meeting Minutes for October 18, 2019 are accepted as amended.

FIFTH ORDER OF BUSINESSUtility Operations

A. Report for October

Mitch Gilbert was present at the meeting to give his report as follows:

  • Lee County Electric is having the power lines repaired.
  • The motor on well number one had to be replaced last month.
  • A sewer line broke on Eveningstar Cay but it has been repaired.
  • The fire hydrant painting was completed last week.
  • The leak at the plant that was discussed last month is fixed. However, now there is a large irrigation leak at the plant which they are currently working on fixing.

B. Contract Amendment

The contract amendment to extend the contract with Florida Utility Solutions for another three years with no increases was discussed briefly. Then maintenance cap on page 11 of the original contract with Florida Utility Solutions was discussed and it was brought to the Board’s attention that they do not pay F.U.S. $20,000 for maintenance per year per this section of the contract. Therefore, the Board decided to remove this section and as such the Attorney edited the contract amendment to remove section 4.5 from the original contract with F.U.S..

SIXTH ORDER OF BUSINESSLandscape Maintenance

A. November Notes

Robert Soto was present at the meeting to give his report as follows:

  • Mr. Soto discussed the new home on Newport Drive and the median their contractor damaged by driving over it. He stated that the contractor still has not contacted him after he gave him his card last month. It was discussed that the contractor cannot create a driveway through the median without CID permission as it is CID property. The Board asked that the District Manager contact the contractor.
  • The exotic tree previously identified will be removed next week by his staff.
  • Another pot at the Newport Drive entrance was hit by a car. He is going to dispose of the pot and transplant the plant in the median.
  • A light is out at the main entrance for Newport Drive and he will be replacing it soon.
  • Cays Drive median should be complete within a week and a half.
  • One of the Canary Palms on Cays Drive might have Palm Weevil, so they are monitoring it closely to prevent an infestation.
SEVENTH ORDER OF BUSINESSDistrict Manger Report

A. Financial Statements for Period Ending October 31, 2019

After brief discussion, the Financial Statements were accepted.

On MOTION by Supervisor Dillon, seconded by Chair Davis, with all in favor, the Board accepted the Financial Statements for October 31, 2019 as presented.

B. ADA Website Compliance

The District Manager updated the Board that the website should be ready before the next Board meeting.

C. FEMA Reimbursement

The District Manager updated the Board on the status of the reimbursement from FEMA.

EIGHTH ORDER OF BUSINESS Field Manager Report

A. Field Report for November

The Field Report was discussed briefly with no questions or comments.

I. Other Follow Up Items

There being none, the next Order of Business followed.

NINTH ORDER OF BUSINESS Engineer Report

A. SFWMD 5-Year Report Renewal Update

District Engineer Ron Benson stated that the Report is almost complete.

B. Options for Drainage Swale Maintenance

Mr. Benson stated that he will have something prepared for this topic by the next Board meeting. He also stated that his staff is currently creating a Sanitary Sewer Collection System Maintenance Manual.

TENTH ORDER OF BUSINESS Attorney’s Report

A. Parcel 13 Water Frontage Update

It was reported that there is nothing new to discuss on this topic.

ELEVENTH ORDER OF BUSINESS Old Business

A. Statewide Mutual Aid Agreement

After brief discussion, the Board adopted Resolution 2020-01 approving the Statewide Mutual Aid Agreement.

On MOTION by Supervisor Dillon, Seconded by Supervisor Kehlmeier, with all in favor, the Board approved Resolution 2020-01 adopting the Statewide Mutual Aid Agreement.

B. Lake Maintenance and Littoral Planting Updates

The District Manager stated that the planting will begin January 1st. The contractor has been made fully aware that the Board would like to know when and what time they will be on site for this project.

C. Fire Hydrant Painting Update

It was reported that this project is complete.

D. Concrete Repair Update

It was reported that these repairs have been completed. However, it was discussed that several residents marked additional repair areas not approved by the Field Manager. One homeowner even destroyed an area in front of his home in hopes of having it repaired but was caught in the act by the contractor. As this homeowner has created a trip hazard, the area is to be repaired and the homeowner billed. The Board asked that a letter be sent by the Attorney to this homeowner.

TWELFTH ORDER OF BUSINESS New Business

There being none, the next Order of Business followed.

THIRTEENTH ORDER OF BUSINESS Supervisor’s Request and/or Comments

Supervisor Kehlmeier stated that Mrs. Ferguson from the hotel contacted her regarding the grassy area between the tennis court and Newport Drive as the grass is dead and she was wondering if this is CID property. Research will have to be done to determine if this is CID property.

FOURTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FIFTEENTH ORDER OF BUSINESSClosed Session

A. Marina Owners Pending Litigation

The Attorney advised that a closed session was not necessary and a clerk of court was not present to take minutes for a closed session. The Attorney advocated for an informal sit down mediation meeting to try to resolve the lawsuit.

SIXTEENTH ORDER OF BUSINESSAdjournment

On MOTION by Supervisor Dillon, seconded by Chairman Davis, with all in favor, the meeting was adjourned at 11:02 a.m.

Next Meeting: December 20, 2019

Secretary/Assistant Secretary
Chair/Vice Chair

5. Utility Operations

Port of the Islands Florida Utility Solutions report page 1
Port of the Islands Florida Utility Solutions report page 2
Port of the Islands Florida Utility Solutions report page 3

6. Landscape Maintenance

No Supporting Documents

7. District Manager Report

Utility Billing Aging Report for
Utility Billing Aging Report

8. Field Manager Report

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Filed Service Report Page 2 December 2019

9. Engineer Report

No Supporting Documents

10. Attorney Report

No Supporting Documents

11. Old Business

No Supporting Documents

12. New Business

No Supporting Documents

13. Supervisors Request and/or Comments

14. Audience Comments

15. Adjournment

Next Meeting Friday, January 17, 2020 at 9 AM