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Port of the Islands
Community Improvement District

June 12, 2019
Board of Supervisors Meeting
Agenda Packet

Premier District Management

PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT

Board of Supervisors
Port of the Islands CID

Dear Supervisors,

The regular meeting of the Port of the Islands CID Board of Supervisors will be held on March 15th, 2019 at 9 A.M. at the Orchid Cove Clubhouse on 25005 Peacock Lane in Naples, Florida 34114. The Public Agenda is included in Section two and a few points of interest are as follows:

  • As per usual, enclosed are the Regular Meeting Minutes from February 15th, the Field Manager’s report for March, the Utility Operations Report for March and the Financials for February.
  • There will be an update on the fire hydrant painting, assessment issues and the well #1 flow meter replacement.
  • A copy of the agreement between CMAC and POI CID is included along with a letter notifying CMAC that the lease is terminated, effective immediately for violating the agreement.
  • Included is a copy of the Fiscal Year 2020 Budget Schedule. The Draft Budget will be distributed at the meeting.

Any supporting documents not enclosed will be distributed at the meeting. The next meeting is scheduled for April 19, 2019, if there are any questions or requests prior to the meeting, feel free to contact me.

Respectfully,

Signature

Calvin Teague
District Manager

Port of the Islands

Community Improvement District
Meeting Agenda

June 12, 2019 at 9:00 AM

  1. Call to Order and Roll Call
  2. Approval of the Agenda
  3. Audience Comments on Agenda Items
  4. Minutes of Meeting
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  5. Documents – June 2019
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  6. Financial Report
    1. Balance Sheet by Fund
    2. Statement of Revenues, Expenditures, and Changes in Fund Balances
  7. Monthly Plant Operations Report
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  8. Field Report – March 2019
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  9. Financial Report

4. Minutes of Meeting

June 2, 2019

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On MOTION by Chair Davis seconded by Supervisor Kehimeier with all in favor, the Agenda was approved as amended.

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FIRST ORDER OF BUSINESS Approval of the Agenda

A. Drainage System Cleaning and Maintenance

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B. Dormitory ERC Sales Agreement

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SECOND ORDER OF BUSINESS Audience Comments on Agenda Items

A. Drainage System Cleaning and Maintenance

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B. Dormitory ERC Sales Agreement

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Secretary / Assistant Secretary
Chairman / Vice Chairman

5. Documents – June 2019

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6. Financial Report

June 2019

Balance Sheet by Fund

February 28, 2019

Balance Sheet by Fund data. See below for table
GENERAL FUNDSERIES 2007 DEBT SERVICE FUNDSERIES 2017 DEBT SERVICE FUNDTOTAL
ASSETS
Cash – Operating81250.340081250.34
Cash – Money Market784385.8800784385.88
Due To/From 001/203-504477.2600-504477.26
Due To/From 001/203
00504477.26504477.26
Investments-Reserve Fund0036871.5936871.59
Investments – Revenue Fund000.030.03
Prepaid Items4847.5004847.5
Deposits50000500
TOTAL ASSETS366506.460541348.88907855.34
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable6557.01006557.01
Accrued Expenses2049.8002049.8
TOTAL LIABILITIES8606.81008606.81
FUND BALANCES
Nonspendable
Prepaid Items4847.5004847.5
Deposits50000500
Restricted
Debt Service00541348.88541348.88
Assigned
Unassigned
Unassigned352552.1500352552.15
TOTAL FUND BALANCES357899.650541348.88899248.53
TOTAL LIABILITIES AND FUND BALANCES366506.460541348.88907855.34

Statement of Revenues, Expenditures, and Changes in Fund Balances

For the Year Ending September 30, 2019

Statement of Revenues, Expenditures, and Changes in Fund Balances data. See below for table
GENERAL FUNDSERIES 2007 DEBT SERVICE FUNDSERIES 2017 DEBT SERVICE FUNDTOTAL
ASSETS
Cash – Operating81250.340081250.34
Cash – Money Market784385.8800784385.88
Due To/From 001/203-504477.2600-504477.26
Due To/From 001/203
00504477.26504477.26
Investments-Reserve Fund0036871.5936871.59
Investments – Revenue Fund000.030.03
Prepaid Items4847.5004847.5
Deposits50000500
TOTAL ASSETS366506.460541348.88907855.34
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable6557.01006557.01
Accrued Expenses2049.8002049.8
TOTAL LIABILITIES8606.81008606.81
FUND BALANCES
Nonspendable
Prepaid Items4847.5004847.5
Deposits50000500
Restricted
Debt Service00541348.88541348.88
Assigned
Unassigned
Unassigned352552.1500352552.15
TOTAL FUND BALANCES357899.650541348.88899248.53
TOTAL LIABILITIES AND FUND BALANCES366506.460541348.88907855.34

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Test Subheadline

Test Title data. See below for table
GENERAL FUNDSERIES 2007 DEBT SERVICE FUNDSERIES 2017 DEBT SERVICE FUNDTOTAL
ASSETS
Cash – Operating81250.340081250.34
Cash – Money Market784385.8800784385.88
Due To/From 001/203-504477.2600-504477.26
Due To/From 001/203
00504477.26504477.26
Investments-Reserve Fund0036871.5936871.59
Investments – Revenue Fund000.030.03
Prepaid Items4847.5004847.5
Deposits50000500
TOTAL ASSETS366506.460541348.88907855.34
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable6557.01006557.01
Accrued Expenses2049.8002049.8
TOTAL LIABILITIES8606.81008606.81
FUND BALANCES
Nonspendable
Prepaid Items4847.5004847.5
Deposits50000500
Restricted
Debt Service00541348.88541348.88
Assigned
Unassigned
Unassigned352552.1500352552.15
TOTAL FUND BALANCES357899.650541348.88899248.53
TOTAL LIABILITIES AND FUND BALANCES366506.460541348.88907855.34

7. Monthly Plant Operations Report

June 2019

Wastewater Plant

Received and treated 2.2 million gallons in February

Water Plant

Produced and distributed 2.2 million gallons in February

Reuse

Distributed 9.5 million gallons in February

Port of the Islands Annual Water Flow

Utility Monthly Update – 2019

WTP – Water Treatment Plant

  • Water plant is operating as designed
  • SCADA work scheduled

WELLS

  • Well #1 flow meter has been replaced

WWTP – Waste Water Treatment Plant

  • Daily Process control – is producing acceptable effluent

FIRE STATION PUMPS

  • All OK

LIFT STATIONS

  • All lift stations are functioning properly

REUSE

  • All OK

DISTRIBUTION

  • Meters were read during week of February 11th
  • Received several requests for water shut-off and turn-ons, investigations, and meter research

8. Field Report – March 2019

Site Inspection on 2/28/19

1. Lake Management

a. Lake Maintenance: The retention ponds remain in moderate shape this month. Shorelines weeds that were treated last month by Earth Guard are decaying away, no algae is present and the water levels are average for this time of year. Due to the lower water levels, turbidity (cloudiness / murkiness) has increased throughout all the ponds. Additional pond management details are below.

b. Littoral Plants:

  1. No concerns observed this month.
  2. The bulrush in retention pond #2 next to the head wall is now doing off. This will help water flow out of the headwall and into the pond.

c. Shorline Weeds: Weed concerns that should be addressed:

  • Torpedo grass was observed growing in retention pond #1.
  • Climbing Hemp Vine was observed growing in retention pond #1.

d. Submerged Weeds: No concerns observed this month.

e. Algae: None observed.

f. Fish: No concerns observed this month.

g. Trash: Multiple plastic bags were observed around all 3 retention ponds along Cays Drive. We’ll begin removing any trash from the ponds when our maintenance technician is onsite.

h. Lake Aeration: No aeration present.

i. Shoreline Landscaping: No new concerns observed this month.

j. Lake Bank Erosion: No concerns observed this month.

Highways

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Roadways

a. Asphalt: Graffiti was observed on Union Road just east of the North hotel. We’ll have our maintenance technician try and cover it up the best he can with additional paint later this month.

b. Potholes:

  • The large pothole remains on Union Road just past the 90 degree turn on the east side of the old hotel. The pothole should be filled in.
  • Many potholes are present on the dirt portion of Union Road causing people to drive off the road between the hotel and water plant.

c. Curbing / Storm Water Gutters: The storm water gutters at the end of Sunset Cay, Venus Cay, Windward Cay & Wilderness Cay will be cleaned out later this month. After that we’ll be adding this task to our regular maintenance check list.

Fish / Wildlife Observations

  • Bass – Not seen
  • Breem – Seen
  • Catfish – Not seen
  • Gambusia – Not seen
  • Egrets – Seen
  • Herons – Not seen
  • Coots – Not seen
  • Gallinules – Not seen
  • Anhinga – Seen
  • Cormorant – Not seen
  • Osprey – Not seen
  • Ibis – Seen
  • Woodstork – Not seen
  • Otter – Not seen
  • Alligators – Seen
  • Snakes – Not seen
  • Turtles – Seen
  • Other Species: Ducks, Cthulhus

9. Financial Report

June 2019

Balance Sheet by Fund

February 28, 2019

Balance Sheet by Fund data. See below for table
GENERAL FUNDSERIES 2007 DEBT SERVICE FUNDSERIES 2017 DEBT SERVICE FUNDTOTAL
ASSETS
Cash – Operating81250.340081250.34
Cash – Money Market784385.8800784385.88
Due To/From 001/203-504477.2600-504477.26
Due To/From 001/203
00504477.26504477.26
Investments-Reserve Fund0036871.5936871.59
Investments – Revenue Fund000.030.03
Prepaid Items4847.5004847.5
Deposits50000500
TOTAL ASSETS366506.460541348.88907855.34
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable6557.01006557.01
Accrued Expenses2049.8002049.8
TOTAL LIABILITIES8606.81008606.81
FUND BALANCES
Nonspendable
Prepaid Items4847.5004847.5
Deposits50000500
Restricted
Debt Service00541348.88541348.88
Assigned
Unassigned
Unassigned352552.1500352552.15
TOTAL FUND BALANCES357899.650541348.88899248.53
TOTAL LIABILITIES AND FUND BALANCES366506.460541348.88907855.34

Statement of Revenues, Expenditures, and Changes in Fund Balances

For the Year Ending September 30, 2019

Statement of Revenues, Expenditures, and Changes in Fund Balances data. See below for table
GENERAL FUNDSERIES 2007 DEBT SERVICE FUNDSERIES 2017 DEBT SERVICE FUNDTOTAL
ASSETS
Cash – Operating81250.340081250.34
Cash – Money Market784385.8800784385.88
Due To/From 001/203-504477.2600-504477.26
Due To/From 001/203
00504477.26504477.26
Investments-Reserve Fund0036871.5936871.59
Investments – Revenue Fund000.030.03
Prepaid Items4847.5004847.5
Deposits50000500
TOTAL ASSETS366506.460541348.88907855.34
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable6557.01006557.01
Accrued Expenses2049.8002049.8
TOTAL LIABILITIES8606.81008606.81
FUND BALANCES
Nonspendable
Prepaid Items4847.5004847.5
Deposits50000500
Restricted
Debt Service00541348.88541348.88
Assigned
Unassigned
Unassigned352552.1500352552.15
TOTAL FUND BALANCES357899.650541348.88899248.53
TOTAL LIABILITIES AND FUND BALANCES366506.460541348.88907855.34

Test Title

Test Subheadline

Test Title data. See below for table
GENERAL FUNDSERIES 2007 DEBT SERVICE FUNDSERIES 2017 DEBT SERVICE FUNDTOTAL
ASSETS
Cash – Operating81250.340081250.34
Cash – Money Market784385.8800784385.88
Due To/From 001/203-504477.2600-504477.26
Due To/From 001/203
00504477.26504477.26
Investments-Reserve Fund0036871.5936871.59
Investments – Revenue Fund000.030.03
Prepaid Items4847.5004847.5
Deposits50000500
TOTAL ASSETS366506.460541348.88907855.34
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable6557.01006557.01
Accrued Expenses2049.8002049.8
TOTAL LIABILITIES8606.81008606.81
FUND BALANCES
Nonspendable
Prepaid Items4847.5004847.5
Deposits50000500
Restricted
Debt Service00541348.88541348.88
Assigned
Unassigned
Unassigned352552.1500352552.15
TOTAL FUND BALANCES357899.650541348.88899248.53
TOTAL LIABILITIES AND FUND BALANCES366506.460541348.88907855.34