Port of the Islands
Community Improvement District
June 12, 2019
Board of Supervisors Meeting
Agenda
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
Board of Supervisors
Port of the Islands CID
Dear Supervisors,
The regular meeting of the Port of the Islands CID Board of Supervisors will be held on March 15th, 2019 at 9 A.M. at the Orchid Cove Clubhouse on 25005 Peacock Lane in Naples, Florida 34114. The Public Agenda is included in Section two and a few points of interest are as follows:
- As per usual, enclosed are the Regular Meeting Minutes from February 15th, the Field Manager’s report for March, the Utility Operations Report for March and the Financials for February.
- There will be an update on the fire hydrant painting, assessment issues and the well #1 flow meter replacement.
- A copy of the agreement between CMAC and POI CID is included along with a letter notifying CMAC that the lease is terminated, effective immediately for violating the agreement.
- Included is a copy of the Fiscal Year 2020 Budget Schedule. The Draft Budget will be distributed at the meeting.
Any supporting documents not enclosed will be distributed at the meeting. The next meeting is scheduled for April 19, 2019, if there are any questions or requests prior to the meeting, feel free to contact me.
Respectfully,
Calvin Teague
District Manager
Port of the Islands
Community Improvement District
Meeting Agenda
Meeting Agenda
June 12, 2019 at 9:00 AM
- Call to Order and Roll Call
- Approval of the Agenda
- Audience Comments on Agenda Items
-
Minutes of Meeting
-
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Documents – June 2019
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Financial Report
- Balance Sheet by Fund
- Statement of Revenues, Expenditures, and Changes in Fund Balances
-
Monthly Plant Operations Report
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Field Report – March 2019
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- Financial Report
4. Minutes of Meeting
June 2, 2019
4. Minutes of Meeting
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On MOTION by Chair Davis seconded by Supervisor Kehimeier with all in favor, the Agenda was approved as amended.
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FIRST ORDER OF BUSINESS Approval of the Agenda
A. Drainage System Cleaning and Maintenance
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B. Dormitory ERC Sales Agreement
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SECOND ORDER OF BUSINESS Audience Comments on Agenda Items
A. Drainage System Cleaning and Maintenance
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B. Dormitory ERC Sales Agreement
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5. Documents – June 2019
5. Documents – June 2019
6. Financial Report
June 2019
6. Financial Report
Balance Sheet by Fund
February 28, 2019
GENERAL FUND | SERIES 2007 DEBT SERVICE FUND | SERIES 2017 DEBT SERVICE FUND | TOTAL | |||||
ASSETS | ||||||||
Cash – Operating | 81250.34 | 0 | 0 | 81250.34 | ||||
Cash – Money Market | 784385.88 | 0 | 0 | 784385.88 | ||||
Due To/From 001/203 | -504477.26 | 0 | 0 | -504477.26 | ||||
Due To/From 001/203 | 0 | 0 | 504477.26 | 504477.26 | ||||
Investments-Reserve Fund | 0 | 0 | 36871.59 | 36871.59 | ||||
Investments – Revenue Fund | 0 | 0 | 0.03 | 0.03 | ||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
TOTAL ASSETS | 366506.46 | 0 | 541348.88 | 907855.34 | ||||
LIABILITIES AND FUND BALANCES | ||||||||
LIABILITIES | ||||||||
Accounts Payable | 6557.01 | 0 | 0 | 6557.01 | ||||
Accrued Expenses | 2049.8 | 0 | 0 | 2049.8 | ||||
TOTAL LIABILITIES | 8606.81 | 0 | 0 | 8606.81 | ||||
FUND BALANCES | ||||||||
Nonspendable | ||||||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
Restricted | ||||||||
Debt Service | 0 | 0 | 541348.88 | 541348.88 | ||||
Assigned | ||||||||
Unassigned | ||||||||
Unassigned | 352552.15 | 0 | 0 | 352552.15 | ||||
TOTAL FUND BALANCES | 357899.65 | 0 | 541348.88 | 899248.53 | ||||
TOTAL LIABILITIES AND FUND BALANCES | 366506.46 | 0 | 541348.88 | 907855.34 |
Statement of Revenues, Expenditures, and Changes in Fund Balances
For the Year Ending September 30, 2019
GENERAL FUND | SERIES 2007 DEBT SERVICE FUND | SERIES 2017 DEBT SERVICE FUND | TOTAL | |||||
ASSETS | ||||||||
Cash – Operating | 81250.34 | 0 | 0 | 81250.34 | ||||
Cash – Money Market | 784385.88 | 0 | 0 | 784385.88 | ||||
Due To/From 001/203 | -504477.26 | 0 | 0 | -504477.26 | ||||
Due To/From 001/203 | 0 | 0 | 504477.26 | 504477.26 | ||||
Investments-Reserve Fund | 0 | 0 | 36871.59 | 36871.59 | ||||
Investments – Revenue Fund | 0 | 0 | 0.03 | 0.03 | ||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
TOTAL ASSETS | 366506.46 | 0 | 541348.88 | 907855.34 | ||||
LIABILITIES AND FUND BALANCES | ||||||||
LIABILITIES | ||||||||
Accounts Payable | 6557.01 | 0 | 0 | 6557.01 | ||||
Accrued Expenses | 2049.8 | 0 | 0 | 2049.8 | ||||
TOTAL LIABILITIES | 8606.81 | 0 | 0 | 8606.81 | ||||
FUND BALANCES | ||||||||
Nonspendable | ||||||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
Restricted | ||||||||
Debt Service | 0 | 0 | 541348.88 | 541348.88 | ||||
Assigned | ||||||||
Unassigned | ||||||||
Unassigned | 352552.15 | 0 | 0 | 352552.15 | ||||
TOTAL FUND BALANCES | 357899.65 | 0 | 541348.88 | 899248.53 | ||||
TOTAL LIABILITIES AND FUND BALANCES | 366506.46 | 0 | 541348.88 | 907855.34 |
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GENERAL FUND | SERIES 2007 DEBT SERVICE FUND | SERIES 2017 DEBT SERVICE FUND | TOTAL | |||||
ASSETS | ||||||||
Cash – Operating | 81250.34 | 0 | 0 | 81250.34 | ||||
Cash – Money Market | 784385.88 | 0 | 0 | 784385.88 | ||||
Due To/From 001/203 | -504477.26 | 0 | 0 | -504477.26 | ||||
Due To/From 001/203 | 0 | 0 | 504477.26 | 504477.26 | ||||
Investments-Reserve Fund | 0 | 0 | 36871.59 | 36871.59 | ||||
Investments – Revenue Fund | 0 | 0 | 0.03 | 0.03 | ||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
TOTAL ASSETS | 366506.46 | 0 | 541348.88 | 907855.34 | ||||
LIABILITIES AND FUND BALANCES | ||||||||
LIABILITIES | ||||||||
Accounts Payable | 6557.01 | 0 | 0 | 6557.01 | ||||
Accrued Expenses | 2049.8 | 0 | 0 | 2049.8 | ||||
TOTAL LIABILITIES | 8606.81 | 0 | 0 | 8606.81 | ||||
FUND BALANCES | ||||||||
Nonspendable | ||||||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
Restricted | ||||||||
Debt Service | 0 | 0 | 541348.88 | 541348.88 | ||||
Assigned | ||||||||
Unassigned | ||||||||
Unassigned | 352552.15 | 0 | 0 | 352552.15 | ||||
TOTAL FUND BALANCES | 357899.65 | 0 | 541348.88 | 899248.53 | ||||
TOTAL LIABILITIES AND FUND BALANCES | 366506.46 | 0 | 541348.88 | 907855.34 |
7. Monthly Plant Operations Report
June 2019
7. Monthly Plant Operations Report
Wastewater Plant
Received and treated 2.2 million gallons in February
Water Plant
Produced and distributed 2.2 million gallons in February
Reuse
Distributed 9.5 million gallons in February
Port of the Islands Annual Water Flow
Utility Monthly Update – 2019
WTP – Water Treatment Plant
- Water plant is operating as designed
- SCADA work scheduled
WELLS
- Well #1 flow meter has been replaced
WWTP – Waste Water Treatment Plant
- Daily Process control – is producing acceptable effluent
FIRE STATION PUMPS
- All OK
LIFT STATIONS
- All lift stations are functioning properly
REUSE
- All OK
DISTRIBUTION
- Meters were read during week of February 11th
- Received several requests for water shut-off and turn-ons, investigations, and meter research
8. Field Report – March 2019
Site Inspection on 2/28/19
8. Field Report – March 2019
1. Lake Management
a. Lake Maintenance: The retention ponds remain in moderate shape this month. Shorelines weeds that were treated last month by Earth Guard are decaying away, no algae is present and the water levels are average for this time of year. Due to the lower water levels, turbidity (cloudiness / murkiness) has increased throughout all the ponds. Additional pond management details are below.
b. Littoral Plants:
- No concerns observed this month.
- The bulrush in retention pond #2 next to the head wall is now doing off. This will help water flow out of the headwall and into the pond.
c. Shorline Weeds: Weed concerns that should be addressed:
- Torpedo grass was observed growing in retention pond #1.
- Climbing Hemp Vine was observed growing in retention pond #1.
d. Submerged Weeds: No concerns observed this month.
e. Algae: None observed.
f. Fish: No concerns observed this month.
g. Trash: Multiple plastic bags were observed around all 3 retention ponds along Cays Drive. We’ll begin removing any trash from the ponds when our maintenance technician is onsite.
h. Lake Aeration: No aeration present.
i. Shoreline Landscaping: No new concerns observed this month.
j. Lake Bank Erosion: No concerns observed this month.
Highways
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Roadways
a. Asphalt: Graffiti was observed on Union Road just east of the North hotel. We’ll have our maintenance technician try and cover it up the best he can with additional paint later this month.
b. Potholes:
- The large pothole remains on Union Road just past the 90 degree turn on the east side of the old hotel. The pothole should be filled in.
- Many potholes are present on the dirt portion of Union Road causing people to drive off the road between the hotel and water plant.
c. Curbing / Storm Water Gutters: The storm water gutters at the end of Sunset Cay, Venus Cay, Windward Cay & Wilderness Cay will be cleaned out later this month. After that we’ll be adding this task to our regular maintenance check list.
Fish / Wildlife Observations
- Bass – Not seen
- Breem – Seen
- Catfish – Not seen
- Gambusia – Not seen
- Egrets – Seen
- Herons – Not seen
- Coots – Not seen
- Gallinules – Not seen
- Anhinga – Seen
- Cormorant – Not seen
- Osprey – Not seen
- Ibis – Seen
- Woodstork – Not seen
- Otter – Not seen
- Alligators – Seen
- Snakes – Not seen
- Turtles – Seen
- Other Species: Ducks, Cthulhus
9. Financial Report
June 2019
9. Financial Report
Balance Sheet by Fund
February 28, 2019
GENERAL FUND | SERIES 2007 DEBT SERVICE FUND | SERIES 2017 DEBT SERVICE FUND | TOTAL | |||||
ASSETS | ||||||||
Cash – Operating | 81250.34 | 0 | 0 | 81250.34 | ||||
Cash – Money Market | 784385.88 | 0 | 0 | 784385.88 | ||||
Due To/From 001/203 | -504477.26 | 0 | 0 | -504477.26 | ||||
Due To/From 001/203 | 0 | 0 | 504477.26 | 504477.26 | ||||
Investments-Reserve Fund | 0 | 0 | 36871.59 | 36871.59 | ||||
Investments – Revenue Fund | 0 | 0 | 0.03 | 0.03 | ||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
TOTAL ASSETS | 366506.46 | 0 | 541348.88 | 907855.34 | ||||
LIABILITIES AND FUND BALANCES | ||||||||
LIABILITIES | ||||||||
Accounts Payable | 6557.01 | 0 | 0 | 6557.01 | ||||
Accrued Expenses | 2049.8 | 0 | 0 | 2049.8 | ||||
TOTAL LIABILITIES | 8606.81 | 0 | 0 | 8606.81 | ||||
FUND BALANCES | ||||||||
Nonspendable | ||||||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
Restricted | ||||||||
Debt Service | 0 | 0 | 541348.88 | 541348.88 | ||||
Assigned | ||||||||
Unassigned | ||||||||
Unassigned | 352552.15 | 0 | 0 | 352552.15 | ||||
TOTAL FUND BALANCES | 357899.65 | 0 | 541348.88 | 899248.53 | ||||
TOTAL LIABILITIES AND FUND BALANCES | 366506.46 | 0 | 541348.88 | 907855.34 |
Statement of Revenues, Expenditures, and Changes in Fund Balances
For the Year Ending September 30, 2019
GENERAL FUND | SERIES 2007 DEBT SERVICE FUND | SERIES 2017 DEBT SERVICE FUND | TOTAL | |||||
ASSETS | ||||||||
Cash – Operating | 81250.34 | 0 | 0 | 81250.34 | ||||
Cash – Money Market | 784385.88 | 0 | 0 | 784385.88 | ||||
Due To/From 001/203 | -504477.26 | 0 | 0 | -504477.26 | ||||
Due To/From 001/203 | 0 | 0 | 504477.26 | 504477.26 | ||||
Investments-Reserve Fund | 0 | 0 | 36871.59 | 36871.59 | ||||
Investments – Revenue Fund | 0 | 0 | 0.03 | 0.03 | ||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
TOTAL ASSETS | 366506.46 | 0 | 541348.88 | 907855.34 | ||||
LIABILITIES AND FUND BALANCES | ||||||||
LIABILITIES | ||||||||
Accounts Payable | 6557.01 | 0 | 0 | 6557.01 | ||||
Accrued Expenses | 2049.8 | 0 | 0 | 2049.8 | ||||
TOTAL LIABILITIES | 8606.81 | 0 | 0 | 8606.81 | ||||
FUND BALANCES | ||||||||
Nonspendable | ||||||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
Restricted | ||||||||
Debt Service | 0 | 0 | 541348.88 | 541348.88 | ||||
Assigned | ||||||||
Unassigned | ||||||||
Unassigned | 352552.15 | 0 | 0 | 352552.15 | ||||
TOTAL FUND BALANCES | 357899.65 | 0 | 541348.88 | 899248.53 | ||||
TOTAL LIABILITIES AND FUND BALANCES | 366506.46 | 0 | 541348.88 | 907855.34 |
Test Title
Test Subheadline
GENERAL FUND | SERIES 2007 DEBT SERVICE FUND | SERIES 2017 DEBT SERVICE FUND | TOTAL | |||||
ASSETS | ||||||||
Cash – Operating | 81250.34 | 0 | 0 | 81250.34 | ||||
Cash – Money Market | 784385.88 | 0 | 0 | 784385.88 | ||||
Due To/From 001/203 | -504477.26 | 0 | 0 | -504477.26 | ||||
Due To/From 001/203 | 0 | 0 | 504477.26 | 504477.26 | ||||
Investments-Reserve Fund | 0 | 0 | 36871.59 | 36871.59 | ||||
Investments – Revenue Fund | 0 | 0 | 0.03 | 0.03 | ||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
TOTAL ASSETS | 366506.46 | 0 | 541348.88 | 907855.34 | ||||
LIABILITIES AND FUND BALANCES | ||||||||
LIABILITIES | ||||||||
Accounts Payable | 6557.01 | 0 | 0 | 6557.01 | ||||
Accrued Expenses | 2049.8 | 0 | 0 | 2049.8 | ||||
TOTAL LIABILITIES | 8606.81 | 0 | 0 | 8606.81 | ||||
FUND BALANCES | ||||||||
Nonspendable | ||||||||
Prepaid Items | 4847.5 | 0 | 0 | 4847.5 | ||||
Deposits | 500 | 0 | 0 | 500 | ||||
Restricted | ||||||||
Debt Service | 0 | 0 | 541348.88 | 541348.88 | ||||
Assigned | ||||||||
Unassigned | ||||||||
Unassigned | 352552.15 | 0 | 0 | 352552.15 | ||||
TOTAL FUND BALANCES | 357899.65 | 0 | 541348.88 | 899248.53 | ||||
TOTAL LIABILITIES AND FUND BALANCES | 366506.46 | 0 | 541348.88 | 907855.34 |