February 21, 2020
Port of the Islands
Community Improvement District
The meeting of the Port of the Islands Community Improvement District was held on Friday, February 21, 2020 at 9 a.m. at the Orchid Cove Community Center on 25005 Peacock Lane in Naples, Florida 34114.
Present and constituting a quorum were:
Tony Davis – Chair
Russell Kish – Vice Chair
Teri O’Connell – Assistant Secretary
Kathryn Kehlmeier – Assistant Secretary
Norine Dillon – Assistant Secretary
Also present were:
Cal Teague – District Manager
Daniel Cox – Attorney
Erik Mead – Engineer, Hole Montes
Robert Soto – Soto Lawn
Mitch Gilbert – FL Utility Solutions
The following is a summary of the discussion and actions taken at the Port of the Islands Community Improvement District (CID) Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
The meeting was called to order and the District Manager called roll. All Board members were present, except Supervisor Dillon. Also present were Attorney Daniel Cox, Engineer Erik Mead from Hole Montes, Robert Soto from Soto’s Lawn Service and Mitch Gilbert from Florida Utility Solutions.
SECOND ORDER OF BUSINESS Approval of the Agenda
The Agenda was approved as presented with a fire department presentation during audience comments.
On MOTION by Chair Davis, seconded by Supervisor Kehlmeier, with all in favor, the Agenda was approved as presented.
THIRD ORDER OF BUSINESS Audience Comments on Agenda Items
Fire Chief Kingman Schuldt made a presentation to the Board. The Ochopee Fire Control District which includes POI will become a part of the Greater Naples Fire District. The millage will be reduced from 4.5 to 4.0 and be included in a 10 year plan in a bill to the State Legislature to annex the District into the Naples Fire District. If successful, the rate would be further reduced to 3.75 with a goal to reduce it to the 1.5 that the rest of the Naples area is paying.
FOURTH ORDER OF BUSINESS Draft Meeting Minutes
A. Draft Meeting Minutes from January 17, 2020
The Meeting Minutes were approved as presented.
On MOTION by Supervisor O’Connell, seconded by Chair Davis, with all in favor, the Meeting Minutes for January 17, 2020 are approved as presented.
FIFTH ORDER OF BUSINESS Utility Operations
A. Report for January
Mitch Gilbert was present at the meeting to give his report as follows:
- There was discussion on the lack of a shut off valve for the system near the dry retention basin. Mitch installed a valve to shut water off but needs to analyze the system for a more permanent solution.
- No specific action was authorized.
SIXTH ORDER OF BUSINESS Landscape Maintenance
A. January Notes
Robert Soto was present at the meeting to give his report as follows:
- The Newport Drive irrigation main that was pinched has been repaired and will be turned on Monday, February 24.
- Exposed wires that were near the irrigation wires on Newport Drive were repaired by Sunrise Cay by burying them.
- Mulch has been completed.
- A proposal from his electrician for the light that is out on the main sign is pending.
- Now that the irrigation leak has been completed, the dry retention basin by the water plant will be mowed and cleaned in the next week.
- The cord grass on Cays Drive has been trimmed.
- He is working on the Field Manager’s maintenance deficiencies he identified in the February report.
- An amendment to his contract that will include quarterly mowing of the dry retention basin will be submitted.
- All of the vacant lots had exotic vegetation on them and the Field Manager will identify them in his next inspection so letters can be sent to homeowners.
SEVENTH ORDER OF BUSINESS District Manger Report
A. FEMA Reimbursement
Four of the five projects submitted have been obligated by FEMA. The District Manager will submit an invoice for administrative costs.
B. FY2021 Budget Discussion
The Budget is being developed with no specific needs identified except for remote read water meters. A proposal was presented for a total change-out. This will be considered during the budget development.
C. Other Follow-Up Items
- An agreement was discussed to protect Premier District Management’s intellectual rights for the technology they funded developing the new website. They will prepare one for the next meeting.
- The District Manager requested an amendment for the current contract to remove the mosquito spraying costs so it can be provided by an outside vendor. In addition, costs within the contract were adjusted to increase utility billing from $20,000 to $25,000 by lowering other components within the contract to fund this adjustment. There is no increase in the fees paid by the District and an $11,500 adjustment will be realized in the current contract. This request was approved and the Attorney and District Manager are authorized to prepare the amendment for the Chair’s signature.
On MOTION by Supervisor Kehlmeier, seconded by Chair Davis, with all in favor, the contract will be amended to reduce mosquito services by $11,500 in addition to internal adjustments by transferring $600 from Field Services to Administration for IT expenses. In addition, $5,000 were redirected from Field Services to Utility Billing. The net result will be an $11,500 reduction.
EIGHTH ORDER OF BUSINESS Financial Report
A. Report for January 2020
The Financial Report for January 2020 was approved as submitted.
On MOTION by Supervisor O’Connell, seconded by Chair Davis, with all in favor, to approve the Financial Report as submitted.
NINTH ORDER OF BUSINESS Field Manager Report
A. Field Report for February
There were no requests made this month.
B. Other Follow-Up Items
The Homeowner at 120 Wilderness Cay informed the Field Manager that the concrete repairs completed in front of their home is now causing water to pool in front of the driveway and has asked for it to be repaired. Tincher Concrete was asked to review the issue and submitted a proposal to repair 30 feet of gutter in front of the home for a cost of $2,250. Staff feels the contractor should repair the problem at his expense.
TENTH ORDER OF BUSINESS Engineer Report
A. SFWMD 5-Year Report Renewal Update
The renewal was submitted and the Engineer reported that it is still under review.
B. Dock Water Service Request
The contractor submitted a request for County permit and is awaiting a response. The Engineer will inspect to ensure all is done properly before they are allowed to connect to the District’s system.
ELEVENTH ORDER OF BUSINESS Attorney’s Report
A. Parcel 13 Water Frontage
The Attorney and District Manager updated the Board that a meeting has been request by the County in March and is being arranged. Also, the District Manager reported that he has met with two potential developers who have an interest in this property and are still discussing options.
B. Marina Owners Pending Litigation
There has been no communication from their attorneys.
C. Orchid Cove Irrigation Billing Agreement
This is still being developed and will be sent to the Board for review before being executed.
TWELFTH ORDER OF BUSINESS Old Business
A. Lake Maintenance and Littoral Planting Update
EarthGuard, the lake maintenance firm, started monthly treatments last month. The Field Manager reported that the shoreline weeds, such as torpedo grass, have been heavily reduced. He also reported that the Littorals won’t be installed until closer to rainy season.
B. Mosquito Spraying
Two proposals were reviewed. The Board approved the proposal from Kish Pest Solutions for $125 per spraying event. Vice Chair Kish had to abstain as the firm is owned by his son.
On MOTION by Chair Davis, seconded by Supervisor O’Connell, with all in favor but one abstention by Vice Chair Kish, to approve Kish Pest Solutions provide mosquito spraying at $125 per spraying event.
THIRTEENTH ORDER OF BUSINESS New Business
There being none, the next Order of Business followed.
FOURTEENTH ORDER OF BUSINESS Supervisor Requests and/or Comments
Chair Davis commented on the controlled burn being conducted west and south of the Port.
FIFTEENTH ORDER OF BUSINESS Audience Comments
Jerry Winters commented that he was with a volunteer group working with the Facahatchee Strand and offered to have their group make a presentation on the benefits of the County owned preserve area and suggested it may be best for next season when there are more people here.