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Draft Meeting Minutes

December 20, 2019

Port of the Islands
Community Improvement District

The meeting of the Port of the Islands Community Improvement District was held on Friday December 20, 2019 at 9 a.m. at the Orchid Cove Community Center on 25005 Peacock Lane in Naples, Florida 34114.

Present and constituting a quorum were:
Tony Davis – Chair
Russell Kish – Vice Chair
Norine Dillon – Assistant Secretary
Teri O’Connell – Assistant Secretary
Kathryn Kehlmeier – Assistant Secretary

Also present were:
Cal Teague – District Manager
Dan Cox – District Attorney
Ron Benson – District Engineer
Robert Soto – Soto’s Lawn Service
Mitch Gilbert – Florida Utility Solutions (FUS)

The following is a summary of the discussion and actions taken at the Port of the Islands Community Improvement District (CID) Board of Supervisors meeting.

FIRST ORDER OF BUSINESSCall to Order and Roll Call

The meeting was called to order and the District Manager called roll. All Board members were present. Also present were District Attorney Dan Cox, District Engineer Ron Benson, Robert Soto from Soto’s Lawn Service and Mitch Gilbert from Florida Utility Solutions.

SECOND ORDER OF BUSINESSApproval of the Agenda

The Agenda was approved as presented.

On MOTION by Chairman Davis, seconded by Supervisor O’Connell, with all in favor, the Agenda was approved as presented.

THIRD ORDER OF BUSINESS Audience Comments on Agenda Items

There being none, the next Order of Business followed.

FOURTH ORDER OF BUSINESSMeeting Minutes

A. Draft Meeting Minutes from November 15, 2019

The Meeting Minutes were approved as presented.

On MOTION by Chairman Davis, seconded by Supervisor Kehlmeier, with all in favor, the Meeting Minutes for November 15, 2019 are approved as presented.

FIFTH ORDER OF BUSINESSUtility Operations

A. Report for November

Mitch Gilbert was present at the meeting to give his report as follows:

  • The Water Plant is running as expected. He stated that the annual cleaning of the R. O. membranes is complete and they are performing at one hundred percent efficiency.
  • The Wastewater Plant is still being cleaned and the MBR will be running full-time starting next month.
  • The leak at the plant that was discussed last month has been fixed.
  • The backflow preventers should be complete before the next meeting.
SIXTH ORDER OF BUSINESSLandscape Maintenance

A. December Notes

Robert Soto was present at the meeting to give his report as follows:

  • Mr. Soto stated that the Agave plant has been removed from the broken pot and relocated to the Newport Drive median. The pot will not be replaced.
  • The landscaping project on Cays Drive has been completed.
  • A proposal was submitted to install two 25 gallon Bougainvilleas and remove the Canary Isle Palm Tree that is infected with Ganoderma totaling $1,250.

On Motion by Chairman Davis, seconded by Supervisor O’Connell, with all in favor, the Board approved the estimate from Soto’s Lawn Service for $1,250.

SEVENTH ORDER OF BUSINESSDistrict Manger Report

A. Financial Statements for Period Ending November 30, 2019

After brief discussion, the Financial Statements were accepted.

On MOTION by Chairman Davis, seconded by Supervisor O’Connell, with all in favor, the Board accepted the Financial Statements for November 30, 2019 as presented.

B. ADA Website Compliance

The District Manager updated the Board that the Agenda Packet was created entirely on the website and that the website will be going live soon.

C. FEMA Reimbursement

The District Manager updated the Board on the status of the reimbursement from FEMA.

The Board discussed a utility billing issue where a meter is being replaced and the customer is being charged a significant amount more than usual. The Board agreed to wait until the next meter reading with the new meter installed and decided how to adjust the customers bill based on that reading.

EIGHTH ORDER OF BUSINESS Field Manager Report

A. Field Report for December

The Field Report was discussed briefly with no questions or comments.

I. Other Follow Up Items

There being none, the next Order of Business followed.

NINTH ORDER OF BUSINESS Engineer Report

A. SFWMD 5-Year Report Renewal Update

The District Engineer stated that the report was submitted a month or two ago and since then they have received a letter asking a few questions which have been addressed by his team.

B. Options for Drainage Swale Maintenance

There being none, the next Order of Business followed.

TENTH ORDER OF BUSINESS Attorney Report

A. Parcel 13 Water Frontage Update

The District Attorney stated that he is going to reach out to the County again after the first of the year in regards to having another meeting.

B. Marina Owners Pending Litigation

The District Attorney stated that the outcome of the sit down meeting with the marina owner was that he now has a better understanding of why the Board increased the boat slip assessments. He is still not happy that there has been no additional comments from them.

ELEVENTH ORDER OF BUSINESS Old Business

A. Lake Maintenance and Littoral Planting Updates

The District Manager stated that there is currently no irrigation to support the planting of littorals, so this project has been pushed back to the rainy season in order to give the littorals a better chance of survival.

B. Concrete Repairs Update

The District Manager stated that the repairs have been completed.

C. Test Anchor

This Agenda item was not discussed.

TWELFTH ORDER OF BUSINESS New Business

A. Mosquito Spraying

Two options were presented for mosquito spraying and discussed briefly. One was to have Florida Utility Solutions personnel perform the spraying and the other was from a vendor who presented another option. The Board also discussed whether the Collier County Mosquito Control District was an option. The Board agreed to wait and discuss this further at the next meeting.

THIRTEENTH ORDER OF BUSINESS Supervisors Request and/or Comments

Chairman Davis discussed a new Publix and some other developments that are being built near the community soon.

Supervisor O’Connell suggested that the Board do something nice for Florida Utility Solutions as a thank for for painting the fire hydrants, such as a lunch or a honey baked ham.

FOURTEENTH ORDER OF BUSINESS Audience Comments

There being none, the next Order of Business followed.

FIFTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Supervisor Dillon, seconded by Chairman Davis, with all in favor, the meeting was adjourned at 10:31 a.m.

Next Meeting: January 17, 2020

Secretary/Assistant Secretary
Chair/Vice Chair